[Hiring] Project Coordinator @Pete Fowler Construction Services

Role Description

The Project Coordinator is the operational and organizational anchor for our high-stakes Construction Consulting and Litigation projects. You will manage the critical administrative and non-technical aspects of the project life-cycle—from initial data intake and forensic documentation to final invoicing and project closure —ensuring our consulting Experts and Project Managers maintain absolute focus on strategy and analysis.

This role requires meticulous attention to detail and a proactive approach to coordinating the project's objective, scope, budget, and schedule. Success means driving efficiency, maintaining audit-ready documentation, and transforming complex technical findings into clear, professionally formatted reports.

Key Responsibilities & Impact

• Own the critical organizational workflow for a portfolio of projects with differing scopes and team members.
• Execute the critical data intake process, involving the collection, indexing, and meticulous organization of large volumes of project documents to build the foundational Basic Analysis for review.
• Support the Project Manager by drafting and maintaining the Project Plan and detailed budget breakdowns, actively tracking all project expenditures against the forecast to ensure budget integrity.
• Communicate, delegate, and execute the Project Plan to the Project Team, comparing performance against the established schedule.
• Manage the end-to-end financial close-out process, including composing and auditing detailed monthly invoices based on time tracking and successfully closing the project file upon completion.
• Serve as quality control gate for all published documents (expert reports, cost estimates, issues lists), peer-reviewing for consistency, accuracy, grammar, and adherence to firm formatting standards.
• Learn, demonstrate, and implement the processes for the entire project life-cycle to ensure operational excellence.
• Coordinate complex scheduling for internal and external meetings, as well as high-stakes activities like Inspections, Meetings, Mediation, Deposition, and Trial/Arbitration attendance.
• Facilitate clear communication and collaboration with clients, technical team members, and the Project Manager.

Qualifications

• 1-2 years of experience in project coordination, advanced administrative support, preferably in a legal, engineering, or professional consulting services environment.
• Advanced computer skills, including demonstrated proficiency in MS Excel, Adobe Acrobat, Google Workspace, and research tools for data and document management.
• High School Diploma or equivalent required. College degree or applicable project management certification (Scrum, CAPM, PMP) is preferred.
• An understanding of the fundamentals of various project management frameworks, including but not limited to Scrum, CAPM, and PMP.
• An unwavering commitment to completeness and very high attention to detail, essential for managing construction and legal documentation across a complex portfolio.
• Proven ability to prioritize conflicting demands across multiple projects, effectively tracking billable hours and managing deadlines in a high-pressure environment.
• Takes initiative, is willing to exceed expectations, and demonstrates the ability to adapt quickly to the changing needs of the projects, clients, and the company.
• Acts with integrity, exhibiting hard work, honesty, respect, dependability, trustworthiness, does awesome work, and solves the problem.

Benefits

• $60,000 - $70,000 annual salary estimated, based upon experience.

Company Description

Pete Fowler Construction Services, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.