[Hiring] Project Coordinator @Apprenti

Role Description

• Manage the advancement of operational improvement projects through diligent tracking of action items, deliverables, and project milestones.
• Assist in the development of project documentation, including scheduling, agenda creation, and comprehensive stakeholder communication plans.
• Organize and lead project meetings, ensuring accurate capture of notes, key decisions, and the monitoring of necessary follow-up tasks.
• Govern the maintenance of standard operating procedures, process maps, and project-related workflows, applying consistent PMO templates and documentation standards.
• Guide and review the work of the Project Administrator on shared projects, providing feedback and support as they build their project management skills.
• Work across departments to collect requirements and address implementation challenges alongside diverse internal stakeholders.
• Participate in workflow analysis and process assessments, applying continuous improvement principles such as process mapping and root-cause analysis to foster greater organizational standardization and efficiency.
• Communicate regular status reports to leadership and project sponsors regarding the health and progress of initiatives.
• Enable change management efforts by supporting training coordination, communication strategies, and procedural documentation, including oversight of new tool and process rollouts.
• Contribute to the creation of reports and performance dashboards designed to evaluate project success and operational impact.
• Identify potential project risks or dependencies, maintain basic risk and issue logs, and ensure timely escalation of concerns to relevant parties.
• Foster a culture of continuous improvement by recording lessons learned and proposing future enhancements, partnering with the Continuous Improvement Specialist where relevant.
• Perform additional duties and support specialized Operational Enablement projects as requested.

Qualifications

• Minimum of 3-5 years of experience in project coordination, project management, or operational support roles.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Ability to coordinate work across multiple teams and departments.
• Strong written and verbal communication skills.
• Ability to facilitate meetings and guide teams toward decisions and next steps.
• Comfortable documenting processes and translating complex workflows into clear operational procedures.
• Experience administering project management tools or systems and maintaining data accuracy within them.
• Familiarity with continuous improvement or process improvement methodologies.
• Strong attention to detail and ability to follow projects through to completion.
• Self-motivated with the ability to work independently in a remote environment.
• Experience with Salesforce, operational systems, or data reporting tools is preferred.

Benefits

• The target base salary for this role ranges from $75,000 - $85,000. Placement within this range is determined by the candidate's qualifications, skills and relevant experience.
• Company-paid medical, dental, vision, and life insurance for employees and their dependents.
• Generous HSA company contributions for those who elect the high-deductible plan.
• Flexible and self-managed PTO program, plus 11 company holidays, and a week-long mid-year break.
• 401(k) program with 4% company match, after 90 days of employment.
• $125 monthly phone/WIFI allowance.
• New employee office one-time setup allowance of $300.
• All remote workforce.
• Career development opportunities.

Company Description

Equal employment opportunity is a fundamental principle at Apprenti. We are committed to a work environment in which relationships are characterized by dignity, courtesy, and respect. We are committed to nondiscrimination in all business operations.