[Hiring] Operations Assistant @Galvanize USA

Role Description

Galvanize USA is seeking an Operations Assistant to serve integral functions across our multi-entity, fiscally sponsored organization. The Operations Assistant will support work related to finance, contract development, people & culture, and information technology. Additionally, the role will play a key role in maintaining incoming funds data and infrastructure, collaborating with the Development Team’s maintenance of records currently housed in NGPVAN and EveryAction toolsets.

Responsibilities:

• Finance, Contracting, and Revenue Tracking
  • Review, log, and submit invoices for payment
  • Support credit card reconciliation process across the team
  • Manage contracting process from start to finish
  • Work with Director of Finance and program staff to ensure expenditures are authorized
  • Regularly upload incoming funds into internal CRM, reconciling pledges and supporting/troubleshooting with the Fundraising team as needed
  • Maintain CRM, ensuring that data is clean, de-duped, and functional; design and execute regular data hygiene processes
• People and Culture
  • Support hiring process execution, including document management, posting open positions, scheduling interviews and internal tasks, managing job simulations, and maintaining our applicant tracking system (JazzHR)
  • Manage onboarding and offboarding logistics
  • Administer our people management tool (Leapsome), initiating surveys, review cycles, and more
  • Coordinate team event logistics
  • Plan, organize, and execute team celebrations (birthdays, employment anniversaries, life event celebrations, and 1-3 virtual “parties” per year)
  • Maintain shared HR Drive folders and documents
• Operational Data & Infrastructure
  • Serve as an administrator for our operational tech stack: create new user accounts, troubleshoot account issues, train and support staff to maximize tools, and more
  • Function as help desk for team members across the organization to answer and troubleshoot operational tech questions
  • Maintain organization of Shared Google Drive folders
• Miscellaneous responsibilities
  • Develop, implement, and update organizational policies and standard operating procedures (SOPs)
  • All employees of Hopewell Fund are required to complete timesheets
  • Perform other duties as needed

Qualifications

• You can work well independently on a remote team
• You can manage up and laterally with staff at all levels with confidence
• You like finding elegant solutions to complicated problems
• You can translate database and data infrastructure concepts to non-technical staff
• You are confident in developing, implementing, and maintaining cross-organization processes and procedures
• You believe in investing in training of colleagues to support long term organizational health and growth
• You are trustworthy, especially with confidential information
• You are committed to our mission of unlocking the power of women to advance progress for all
• You are committed to understanding how race, class, gender, and other identities operate to create systemic oppression, and you have a deep commitment to doing the work of unlearning these habits as part of our individual and collective equity work as an organization

Requirements

• 1-2 years of compliance, data management, or contract administration experience
• Ability to travel, as needed (typically, 1-2 times/year)
• Proficiency with 1Password, Asana, Google Suite, MS Office, NGPVAN/EveryAction, Slack, and Zoom, or the ability to independently and quickly learn

Benefits

• The starting salary range for this position is $62,000-65,000. Placement within this band will be determined based on years of prior experience and relevant skills. To adhere to an internal compensation policy, offers to new hires are non-negotiable.
• Galvanize USA also offers a comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families)
• Employees are able to enroll in the 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions
• Employees are also eligible for pre-tax transportation benefits
• Employees will receive 120 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually
• Employees will also receive 13 paid holidays throughout the calendar year
• Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment

How to Apply

Submit a resume and reply to the custom application questions. Preference will be given to applications submitted before September 23.

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