[Hiring] Executive Assistant @Clinical and Laboratory Standards Institute

Role Description

The Executive Assistant is a trusted partner to the Chief Executive Officer and the operational hub for CLSI’s executive office, governance program, and major organizational meetings. The position combines high-level executive support, disciplined governance administration, and end-to-end meeting coordination to improve executive focus, enable sound board oversight, and create consistently professional experiences for directors, volunteers, staff, members, and external stakeholders.

• Anticipates priorities, protects the CEO’s time, prepares the CEO for decisions and engagements, and keeps the executive office operating with discretion and precision.
• Provides the systems, records, calendars, communications, and meeting support needed for effective Board and committee governance.
• Plans and executes virtual, hybrid, and in-person meetings from initial scope through closeout, focusing on participant experience, budget stewardship, and risk-aware logistics.

Qualifications

• Exceptional judgment, discretion, integrity, and ability to handle confidential and sensitive information.
• Demonstrated ability to anticipate needs, manage competing priorities, and bring structure to ambiguous or rapidly changing situations.
• Executive-level written and verbal communication skills, including accurate proofreading, concise briefing, and professional correspondence.
• Working knowledge of nonprofit or association governance, board and committee practices, bylaws, charters, minutes, conflicts of interest, and records stewardship.
• Advanced calendar, travel (especially international), meeting, and event coordination skills, including virtual and hybrid delivery.
• Strong project management, vendor coordination, negotiation, budget tracking, and problem-solving capabilities.
• High proficiency with Microsoft 365, virtual-meeting platforms, presentation tools, spreadsheets, shared document systems, and board or committee portals; ability to learn new systems quickly.
• Ability to build trust and work effectively with executives, directors, volunteers, staff, members, and external stakeholders across cultures and time zones.
• Consistent attention to detail without losing sight of purpose, audience, deadlines, and organizational impact.
• Commitment to CLSI’s mission, values, inclusive practices, and service to the global laboratory medicine community.

Requirements

• Bachelor’s degree in business administration, communications, nonprofit management, hospitality, or a related field preferred.
• At least seven years of progressively responsible executive support, governance administration, board relations, or meeting management experience, including direct support to a senior executive.
• Demonstrated experience supporting a board of directors and committees in a nonprofit, association, standards-development, healthcare, scientific, or similarly complex environment strongly preferred.
• Experience coordinating multi-day, hybrid, or geographically distributed meetings and managing external vendors preferred.
• Relevant credentials such as Certified Administrative Professional, Professional in Meeting Management, Certified Meeting Professional, or governance education are valued but not required.

Benefits

• Significant, thought-leading, and globally impactful work.
• Brilliant and curious teammates.
• Highly passionate and committed people.
• Flexible, fully remote workplace.
• Supportive scheduling and ample PTO.
• Four weeks PTO.
• Medical Insurance 100% paid by CLSI.
• Best-in-class technology and applications.
• Commitment to global and personal health and wellness.