[Hiring] Executive Assistant @F2G

Role Description

• Serve as a liaison on behalf of the Commercial and Medical Affairs teams, interfacing with internal and external partners and other key stakeholders.
• Lead defined project management efforts, including planning, research, and reporting, for the Commercial and Medical Affairs teams.
• Manage and coordinate internal communications (content, intranet) relating to launch preparation.
• Coordinate meeting arrangements and prepare presentation materials for important events (e.g., advisory boards, launch planning, internal meetings).
• Provide contracting, administrative, and logistical support for external events and congresses.
• Manage purchase orders and invoicing and prepare expense reports and related documentation for submission within the F2G financial systems.
• Compile and maintain employee records and process documentation relating to personnel activities (e.g., vacation requests).
• Liaise with HR, Finance, and other G&A functions as needed in support of the Commercial and Medical Affairs Teams.
• Provide administrative support to the US buildout by collaborating with the external Recruitment Process Outsourcing providers to ensure an exceptional candidate experience.
• Troubleshoot technological and logistical issues as needed.
• Proactively and efficiently manage schedules of a number of busy executives, remotely, with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency.
• Comprehensive, end-to-end travel support (suggest itineraries, provide alternatives, cover all bases for efficient start-to-finish, stress-free experience for managers).
• Regularly handle confidential and proprietary information with utmost discretion.
• Proactively offer support to peers and other managers as workload allows.
• A ‘hospitality’ mindset – what can they do to make their managers’ workday as efficient and stress-free as possible.
• Attention to detail; completer-finisher mindset.

Qualifications

• A college degree or high school diploma with at least 8-10+ years of relevant professional experience.
• At least 5 years of experience supporting executive-level partners.
• Excellent organizational and scheduling capabilities demonstrated through the ability to handle multiple projects and priorities simultaneously.
• Excellent document drafting and proofreading skills, with high attention to detail.
• Strong computer skills in database management and document preparation (Word, PowerPoint, Excel) required.
• Flexibility and the ability to work collaboratively with team members for a diverse range of projects.
• High-energy and high efficiency. Passion for the work and a preference for working in a fast-paced and demanding but fun environment.
• A mature and professional demeanor with a high degree of self-motivation and a high level of business acumen.
• The ability to travel to US headquarters (Princeton, NJ) to support management activities several times a month.
• Excellent verbal and written communication skills.
• Prior experience with a publicly traded company in the life science industry is strongly preferred.

Requirements

• Have strong organizational, analytical, and problem-solving skills – both strategic and tactical planning.
• Can prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• A self-starter, able to work remotely yet stay engaged, and intellectually curious.
• Proactive communication style - anticipate and come prepared to address executive challenges.
• Have a natural ability to be transparent and open to feedback.
• Have a sense of urgency and are resourceful, but never sacrifice quality.
• Have the capacity to work in a high-growth, fast-paced environment.
• Have strong interpersonal, strategic, and tactical planning and analytical skills.
• A “Can do” attitude and intense desire to excel.
• Are a collaborative, team player with high standards and ethics.