[Hiring] Executive Assistant to USCAN General Manager and Contrast Media Team @GE HealthCare

Role Description

Supporting the USCAN VP/General Manager, USCAN Contrast Media Leaders and field team. We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative support involving:

• Calendar management
• Travel coordination
• Meeting preparation
• Acting as a liaison between executives and internal/external stakeholders

Roles and Responsibilities:

• Proactively coordinate GM's schedule and effectively manage GM's calendar for meetings and key priorities.
• Prepare presentations, reports, spreadsheets, meeting minutes, and other informational materials, including follow-up of actions.
• Coordinate regular communications from the GM, including drafting, organizing, and distributing updates, announcements, meeting follow-ups, and other key messages to internal stakeholders.
• Plan, schedule, and organize business meetings and travel itineraries; ensure the validity of visas and passports; prepare and reconcile expense accounts; process the GM’s travel expenses.
• Establish and develop strong relationships with other EAs across the globe for good coordination and effective activities planning.
• Organize large meetings (e.g., departmental meetings, project workouts), coordinating on- and/or off-site resources as required.
• Support the GM’s and Contrast Media Team projects management and priorities and take charge of their follow-up to ensure commitments are met within the allotted time.

Qualifications

• 5+ years of previous executive administrative experience supporting a C-level or GM Executive Leadership.
• Proven experience in assisting executives leading multiple country leaders and diverse teams.
• Experience with Outlook, Teams, PowerPoint, and Excel.
• Organized, rigorous, and an excellent communicator (English oral and written).
• Proactively drives improvement of day-to-day activities while demonstrating a behavior of thinking ahead of the curve.
• Ability to provide absolute security for highly confidential information.
• Experience onboarding Commercial team members located across the country.

Requirements

• Extensive and proven experience as an executive assistant in multinational companies and matrix organizations.
• Strong organizational skills and a keen sense of detail and precision.
• Resourcefulness and flexibility to manage unforeseen events, such as travel disruptions.
• Ability to set priorities and anticipate needs, make decisions in ambiguous situations, and balance workload with tight deadlines.
• Experience in project management.
• Ability to work virtually effectively but also flex and travel to work sites when appropriate.

Benefits

• Competitive benefits package, including medical, dental, and vision.
• Paid time off.
• 401(k) plan with employee and company contribution opportunities.
• Life, disability, and accident insurance.
• Tuition reimbursement.