[Hiring] Executive Assistant @Plumbing Solutions LLC

Role Description

Plumbing Solutions LLC is looking for a highly organized, dependable, and discreet Executive Assistant to work directly with the owner of our growing businesses. The owner oversees two South Carolina-based companies — a residential plumbing contractor operating across multiple markets and a luxury bath showroom. With a busy schedule, a constant flow of calls, texts, emails, appointments, deadlines, and projects, we are looking for someone who can bring organization, follow-through, and calm to the day-to-day.

This is more than a calendar-management position. We are looking for someone who can take ownership, think ahead, and protect the owner's time.

What You'll Do

• Manage and organize incoming email, phone calls, texts, and other communications
• Determine what needs the owner's attention and what can be handled or routed without interrupting him
• Manage the calendar, appointments, travel, reservations, and commitments
• Track deadlines and follow up until things are actually completed
• Prepare a concise daily summary of items that require the owner's attention
• Make approved purchases and coordinate returns, renewals, and other administrative tasks
• Coordinate with vendors and outsourced service providers
• Handle personal and household logistics when requested
• Organize information and records using Google Workspace, Notion, Smartsheet, and other tools
• Research questions and provide concise, decision-ready information
• Help manage projects from start to finish
• Create simple procedures and documentation as you learn recurring responsibilities
• Use AI and technology to make recurring work more efficient

The goal isn't simply to keep up with messages. The goal is to make sure the right things get handled, the important things don't get missed, and the owner can stay focused on the things that only he can do.

Qualifications

• Experience as an Executive Assistant, Personal Assistant, Legal Assistant or Paralegal, Office Manager, Operations Coordinator, Administrative Coordinator, Executive Support professional, or similar role supporting an owner, executive, attorney, or other busy professional
• Experience supporting an owner or senior executive is strongly preferred
• A quick learner
• Comfortable with technology
• Curious about AI and how it can improve your work
• A strong writer and communicator
• Comfortable documenting what you learn
• Able to handle confidential information with maturity and discretion
• Comfortable working independently in a remote environment
• Someone who takes pride in following through
• Experience with Google Workspace, Notion, Smartsheet, Zapier, Make, n8n, or similar tools is a plus

Requirements

• 3+ years supporting an owner or senior executive with demonstrated communication-triage ownership, not calendar-only support
• Evidence of using AI tools to run real workflows, with examples and results
• Proficiency in Google Workspace and at least one of Notion or Smartsheet
• Verifiable references on confidentiality and follow-through

Benefits

• Competitive salary
• Full benefits
• Weekly pay
• Monday–Friday schedule
• Fully remote work
• Direct support to the owner
• Dedicated single-principal position

Company Description

This position works directly for the owner and is intentionally separate from the company's day-to-day organizational structure. You won't be expected to sit in company meetings, manage employees, or become involved in office politics. Your job is to support the owner.

Confidentiality matters. This position involves access to sensitive business and personal information. We are looking for someone who understands that trust is earned through consistency, discretion, and good judgment.