[Hiring] Executive Assistant @Autodesk

Role Description

We are seeking an experienced Executive Assistant (EA) to join our Global Expansion Sales team. As the EA to the SVP of Global Expansion Sales, you’ll provide administrative support to the SVP and be an integral part of her staff. The EA represents the SVP and the organization and possesses a customer service approach to all interactions.

The ideal candidate is flexible, enjoys working in a fast-paced environment, prioritizing multiple tasks, and is not afraid of making recommendations to create better ways of working. This position requires initiative, accountability, tact, and independent judgment to proactively address potential problems and ensure an efficiently functioning executive and team. We are looking for someone who provides administrative support to a senior executive and acts as a liaison, handling details of a confidential and critical nature.

This position will report to the SVP, Global Expansion Sales, and it is 100% remote based in the U.S.

Responsibilities

• Manage, prioritize, and maintain the calendar, including complex calendaring, planning, scheduling, arranging travel, and creating expense reports.
• Be proactive about potential scheduling conflicts and have a high degree of accountability and timeliness for all actions and follow-up.
• Be highly responsive to inquiries and requests as well as effective at managing expectations with a variety of internal and external stakeholders.
• Develop and maintain positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature.
• Partner with other EAs to coordinate among executives and manage tradeoffs and prioritization.
• Partner closely with the team to align on operating rhythm and cadences for the leadership team.
• Schedule, plan and coordinate team events, meetings, and global multi-day offsites, including organizing logistics, on-site amenities, and activities.
• Maintain email aliases, distribution lists, and shared directories regularly.
• Work with Accounts Payable to ensure bills are paid promptly. Serve as point person for departmental purchases on behalf of your executive.
• Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion.
• Manage ad-hoc projects.

Qualifications

• 4-6+ years’ experience providing administrative support for a senior-level executive.
• Prior experience in a fast-paced environment that requires strong multitasking skills and time management.
• Willing to adapt to a rapidly changing environment and new processes and responsibilities.
• Prior experience in the Tech industry.
• Knowledge and understanding of Sales teams and organizations.
• Ability to work well under pressure, communicate effectively, and meet deadlines.
• Proficient in Microsoft Office Suite, Mac, and Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint.
• Excellent oral and written English communication skills.
• Team player who is results-oriented with strong interpersonal skills.
• Ability to travel to events or internal meetings, locally and internationally, as needed.

Benefits

• From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work.
• Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/
• Salary is one part of Autodesk’s competitive compensation package. For U.S.-based roles, we expect a starting base salary between $72,000 and $129,470.
• Offers are based on the candidate’s experience and geographic location, and may exceed this range.
• In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.