[Hiring] Executive Assistant @Corel

Role Description

The Executive Assistant will play an important role in helping leadership operate effectively and ensuring the organization stays focused on its mission. This is more than a traditional administrative position. The right person will become a trusted partner to executive leadership, helping coordinate people, information, priorities, and relationships across the organization.

What You'll Do

• Executive Support
  • Provide day-to-day administrative and organizational support to the Executive Director/CEO and leadership team
  • Manage complex calendars, meetings, appointments, and scheduling priorities
  • Prepare meeting agendas, materials, presentations, and follow-up items
  • Coordinate internal and external meetings, including virtual and in-person events
  • Monitor deadlines, commitments, and follow-up items to ensure nothing falls through the cracks
  • Prepare correspondence, reports, documents, and other executive communications
  • Handle confidential and sensitive information with discretion
• Organizational & Operational Support
  • Help coordinate organizational priorities, projects, and initiatives
  • Maintain organized files, records, contact lists, and shared resources
  • Track action items and follow up with team members as needed
  • Assist with internal processes, procedures, and administrative systems
  • Support leadership with research, preparation, and special projects
  • Identify opportunities to improve administrative efficiency and organization
• Board & Stakeholder Support
  • Assist with Board of Directors meetings, including scheduling, agendas, materials, and follow-up
  • Coordinate communication with board members, donors, partners, volunteers, and community stakeholders
  • Help prepare materials for leadership, board, donor, and partner meetings
  • Maintain professionalism and positive relationships with internal and external stakeholders
• Events & Special Projects
  • Support planning and coordination of nonprofit events, meetings, fundraisers, and community activities
  • Assist with logistics, invitations, communications, materials, and follow-up
  • Take ownership of special projects assigned by executive leadership
  • Step in where needed to help the organization meet its goals and serve its community

Qualifications

• 3+ years of experience supporting executives, senior leaders, or organizational leadership
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Strong attention to detail and follow-through
• High level of professionalism, discretion, and confidentiality
• Comfortable interacting with executives, board members, donors, community partners, and staff
• Strong proficiency with Microsoft Office and/or Google Workspace
• Ability to work independently while also being a collaborative team member
• Strong problem-solving skills and a proactive approach to work

Requirements

• Previous experience working in a nonprofit or mission-driven organization
• Experience supporting a CEO, Executive Director, or Board of Directors
• Experience coordinating nonprofit events, fundraisers, or community programs
• Familiarity with CRM, donor management, project management, or database systems
• Experience working with volunteers, donors, community partners, or other external stakeholders

The Ideal Candidate

• You are someone who anticipates needs rather than waiting to be asked
• Is highly organized without becoming rigid
• Can shift priorities quickly when circumstances change
• Communicates clearly and professionally
• Builds trust with people at all levels of an organization
• Takes ownership and follows through
• Handles sensitive information with maturity and discretion
• Enjoys supporting a mission and making a meaningful contribution
• Is comfortable wearing many hats in a nonprofit environment
• Brings a positive, solutions-oriented attitude to the work