[Hiring] Project Coordinator @Ellit Groups

Role Description

The Project or Portfolio Coordinator plays a key role in supporting successful planning, execution, monitoring, and close out under the direction of a Project Manager or Program Manager during healthcare IT and/or transformation projects. The ideal candidate is detail-oriented, highly organized, and focused on communication and collaboration as an essential part of their role. This role requires a self-starter who completes work within established timeframes, takes specific action to ensure complete and accurate work with high quality, and has the ability to evaluate workload and adjust schedules and priorities as required.

Key Responsibilities

• Project Support: Provides day-to-day coordination and administrative support to PMO Project Managers to help ensure deliverables are tracked, documented, and communicated throughout the project lifecycle (initiation “discovery” - closing).
• Project/Program Reporting: Support the creation and maintenance of project or portfolio dashboards, RAID logs, executive reporting, and status reporting tools to ensure up-to-date portfolio visibility and accountability.
• Project Coordination: Maintain project documentation (e.g., project plans, meeting notes, risk logs, status reports), schedule meetings, and support day-to-day coordination needs across one or more projects or programs.
• Team & Stakeholder Communication: Support communication between project teams, leadership, and external partners by documenting updates, tracking action items, and escalating risks to the Project Manager as needed.
• Process Support: Assist in the standardization and continuous improvement of project management tools, templates, and methodologies across the PMO.
• Logistics & Planning: Organize project team logistics including scheduling, file management, and task tracking. Support resource management planning efforts as needed.
• Tool Proficiency: Utilize PMO tools such as Smartsheet, MS Project, Excel, and PowerPoint to track progress, assist in status reporting, and support portfolio-wide alignment.

Qualifications

• Education: Associate degree required (or equivalent education/experience).
• Experience: 1 - 3 years of experience in supporting projects or administrative support in a professional setting—preferably within healthcare or IT environments.
• Organizational Skills: Exceptional attention to detail and ability to manage own work while tracking others' tasks, dependencies, and follow-ups across multiple team members.
• Communication: Excellent communication skills, both written and verbal, including experiences working with organizational leaders, capturing meeting minutes, drafting project status summaries, and following up with individuals on action items in a professional and organized manner.
• Technology Skills: Proficiency in Microsoft Office Suite, Smartsheet, SharePoint, project management software tools, and other collaboration tools.
• Team-Oriented: Works effectively in cross-functional teams and adapts quickly in dynamic environments. Establish and maintain effective working relationships with a variety of individuals from various socioeconomic, ethnic, and cultural backgrounds.
• Client-Facing Professionalism: Ability to interact confidently with internal and client stakeholders in meetings, presentations, and day-to-day communications.

Requirements

• Bachelors Degree, preferred.
• PMI Education (CAPM or PMP), preferred.
• ITIL Certification, preferred.

Benefits

• Competitive salary and benefits.
• Opportunities for professional growth and development.
• A supportive, collaborative, and innovative work environment.
• Comprehensive benefits options to salaried employees, including:
  • Medical, Vision, Dental, Short-Term and Long-Term Disability, and AD&D Insurance.
  • Medical and Dependent Care FSA.
  • 401k Retirement Plan.
  • 6 Paid Holidays and Flexible Paid Time Off.