[Hiring] Project Coordinator @Budderfly

Role Description

We have an opportunity for a motivated individual to join our Operations team as Project Coordinator-UHP. In this position, the successful candidate will manage the day-to-day operations of the engineering pipeline, including:

• Intake
• Tracking
• Documentation
• Vendor and contractor coordination
• Utility incentive paperwork

This role will help ensure the engineering team can focus its time and expertise on design.

Responsibilities

• Own the engineering pipeline tracker.
• Maintain project status from survey intake through design, quoting, equipment release, installation, and incentive payment.
• Manage survey intake.
• Facilitate incentive paperwork from application through payment.
• Coordinate installing contractors and equipment vendors.
• Recommend improvements to vendor selection, project sequencing, and engineering processes.
• Support design engineers.
• Prepare the weekly engineering pipeline report for Operations leadership.
• Maintain the engineering document library.
• Schedule and track site visits, contractor walkthroughs, commissioning, and document outcomes.
• Manage day-to-day pipeline activities under the general oversight of the Senior Manager of Energy Engineering.

Qualifications

• Associate or bachelor's degree in engineering technology, construction management, business, or a related field.
• 1–3 years of experience in engineering, construction, facilities, or project coordination, or equivalent internship experience.
• Exposure to commercial HVAC, mechanical contracting, or building construction.
• Experience with utility incentive or rebate programs, or a comparable regulated application and documentation process.
• Highly organized, with the ability to manage multiple projects and priorities.
• Strong Excel skills, including experience working with structured workbooks and templates.
• Clear, concise written communication and strong follow-up skills.
• Comfortable working directly with contractors and vendors.
• Willingness to travel to project sites approximately 10% of the time.

Requirements

• Recent graduates with relevant internship or co-op experience are encouraged to apply.

Benefits

• Career advancement opportunities in a fast-growing, supportive company environment.
• Competitive pay.
• Full benefits package including medical, dental, vision, 401K, life insurance, and disability insurance.
• Opportunity to work as part of a team that values its members and works together to achieve positive change.