[Hiring] Project Coordinator @National Institute for Children s Health Quality

Role Description

NICHQ is currently recruiting a Project Coordinator to collaborate with multiple team members to support the activities and deliverables of a project.

• Coordinating project activities including heavy administrative details: note taking, calendar scheduling, follow up, reminders, etc.
• Preparing agendas for and facilitating meetings, as requested, documenting key decisions and supporting follow-up.
• Assisting in the development and management of project plans (e.g., schedule, deliverables, project status reports) and tracking deliverables.
• Managing coordination of in-person and virtual events, including logistics, preparation of and mailing materials, set-up, technical needs, and day-of coordination.
• Supporting development of key project documents, including reports (e.g. project reports, funder reports, board reports) and presentations.
• Contributing to project planning and decision making.
• Supporting technical assistance (TA) process including, monitoring TA submissions, scheduling TA consultations, follow-up and data entry, etc.
• Serving as liaison with project partners and other key individuals/groups, as requested.
• Managing and maintaining online communication and data platform (Coral).
• Supporting the project team and collaborating with Communications department on project promotion and communication.
• May provide day to day management of specific deliverables and activities including those of external customers, vendors and/or internal support departments that are contributing to the project.
• Providing thorough and timely customer service and maintaining the project general email inbox.
• Other tasks as assigned.

Qualifications

• High level of comfort and strong learning capability to use office systems, computers, and MS Office Suite: Outlook, Word, Excel, PowerPoint and virtual meeting platforms (Zoom, Webex, etc.).
• Strong oral and written communication skills, including the ability to communicate, and/or willingness to learn and practice sharing, sensitive information with a variety of partners in a tactful manner.
• Ability to multi-task and prioritize work- both with oversight and autonomously as appropriate and as needed, able to recommend project-related timelines and meet deadlines.
• Highly organized and skilled at managing numerous details for one or more projects and can assist in thinking of solutions to issues as they arise.
• Works well in team environment.
• Highly flexible and adjustable.
• Prior experience coordinating in-person and virtual events strongly preferred.
• Experience in or knowledge of public health– especially maternal and child health, health care, or related systems preferred.
• Strong interest in ongoing professional development and growth.

Benefits

• Competitive compensation.
• Remote work.
• Paid time off including vacation, sick and holidays.
• Paid parental leave.
• Insurance including medical, dental, vision, disability and life.
• 403b retirement plan.
• Flexible spending accounts.
• Employee assistance programs.
• Professional development benefits.