[Hiring] Project Coordinator @JLL

Role Description

We’re JLL—a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have operations in over 80 countries and a global workforce of over 92,000 individuals.

We believe a diverse and inclusive culture is one where everyone succeeds. That’s why we’re committed to creating an environment where we all feel welcomed, valued and empowered to achieve our full potential.

Confidence can sometimes hold us back from applying for a job. But we’ll let you in on a secret: there’s no such thing as a “perfect” candidate. JLL is a place where everyone can grow no matter how they identify or what background they bring with them. If you’re a leader of any level or experience and this job description resonates with you, let’s talk.

Responsibilities

• Prepare project management reports and meeting minutes
• Manage all project documentation including contracts, budgets and schedules
• Maintain best practices templates on SharePoint site
• Administrative duties to include but not limited to: copying, coordinating travel arrangements, expense report preparation, organizing lunches, WebEx meetings, etc.
• Manage accounts receivables according to the guidelines and requirements set by the Facilities Manager, Operations Manager, or project team
• Ensure that all accounts receivables are maintained at a level not to exceed planned working capital charge as set by corporate finance, the project team and/or the Regional Operations Manager
• Assist local team in meeting targeting financial numbers as determined on a yearly basis by the Management Executive Committee
• Proactively manage project-related issues on account or assignment
• Demonstrate proficiency in the use and application of all project management
• Prepare PowerPoint presentations, memos, responses to proposals and research
• Actively collaborate with stakeholders and leverage platform support
• Assist with client communication, conferences, and events
• Maintain all files and documents related to project assignment
• Any and all other duties and tasks assigned

Qualifications

• Bachelor’s degree from an accredited institution required
• 1-3 years of experience working in a similar role
• Detail oriented and organized - must have ability to proactively plan for multiple projects at a time
• Strong communication skills - both written and oral
• Proficient with Microsoft programs such as PowerPoint, Word, Outlook, etc.
• Must be a self-starter - able to start and complete projects independently
• Proactive – does not wait for tasks to be asked, but always prompts to identify what else can be done
• Customer Focus – dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect
• Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture
• Interpersonal Savvy – relates well to all kinds of people, inside and outside the organization uses diplomacy and tact

Requirements

• This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay