[Hiring] Project Resource Coordinator @Bureau Veritas

Role Description

This position is responsible for scheduling activities for Asset Management or Transactional project protocols. Plans and implements resource allocation for projects/programs in consideration of project scope complexities, available capacity, resource qualifications/expertise, department productivity, and travel to maximize efficiencies, project profitability, and overall success. This position is fully remote.

• Independently develops resource plans for projects/programs based on project scope complexity, qualifications/expertise, travel efficiencies, department productivity, and capacity.
• Responsible for analyzing and deploying the resource pool in relation to project needs.
• Communicates clearly with team members and client representatives.
• Manages internal and external field resource pools through a web-based project management system.
• Evaluates field capacity against forecasted resource needs and communicates with key stakeholders.
• Serves as a liaison between operational leadership, project resources, clients, and client representatives.
• Works across division lines to identify qualified, cost-effective resources for upcoming projects.
• Determines alternative resourcing solutions when travel costs exceed budget goals.
• Analyzes project and program data to evaluate progress and implement timely solutions.
• Provides guidance and resolves issues related to project resources.
• Maintains responsibility for Client Supplied Materials (CSM).
• Participates in and facilitates project/program setup and kickoff meetings.
• Designs, implements, and executes operational and organizational initiatives.
• Delivers outstanding customer service through timely responses and proactive solutions.
• Follows all documented policies, Standard Operating Procedures, and Work Instructions.
• Maintains a safe and clean work area by following all procedures, rules, and regulations.
• May be required to work overtime with prior supervisor authorization.
• Assists field and operations teams with administrative support throughout the project lifecycle.
• Maintains administrative data in scheduling and accounting systems.
• Attends internal and external meetings and assists with documenting project expectations.
• Maintains field resource licenses and qualifications in scheduling databases.
• Utilizes Bureau Veritas and external databases to track and report project metrics.
• Processes Client Supplied Materials (CSM).
• Schedules projects while considering various factors such as travel efficiency and client due dates.
• Negotiates fees with flexible resources while optimizing project financial performance.
• Initiates and communicates purchase orders.
• Maintains accurate scheduling databases and knowledge of resource availability.
• Coordinates onsite schedules across divisions and provides a single point of communication to clients.
• Assembles and distributes all required onsite assessment documents.
• Proactively identifies and resolves scheduling conflicts.
• Maintains knowledge of project-specific background check requirements.
• Identifies shadowing and mock report opportunities to support onboarding and training needs.

Qualifications

• Bachelor's degree (B.A. or B.S.) from a four-year college or university in a related field; minimum of one year of related experience. In lieu of degree, two years of related experience and/or training, or equivalent combination of education and experience.
• Ability to write reports, business correspondence, and standard operating procedures.
• Ability to effectively present information and respond to questions from clients, peers, and technical field staff.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Proficient in operating a computer, with knowledge of word processing software, spreadsheet software, and project management software.
• Time management skills.
• Active listening skills.
• Critical thinking skills.
• Problem-solving skills.
• Oral and written communication skills.
• Ability to work independently, as well as in a team environment.
• Ability to work in a constant state of alertness and safe manner.
• Must have a cell phone and supply your own internet service.

Requirements

• Ability to meet the physical demands of the position.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

• Hourly rate range: $24 - $28/hour.
• Medical, Dental, and Vision coverage.
• Company-matched Retirement plan.
• Generous Paid Time Off and Company Holidays.
• Life Insurance and AD&D coverage.
• Short-Term Disability (STD) and Long-Term Disability (LTD).
• Optional life and pet insurance.
• EAP and Total Wellbeing Lifestyle Programs.
• Tuition Assistance and/or Professional Development.
• Employee Discounts.