[Hiring] Project Coordinator @First Global Management Services

Role Description

The Project Coordinator supports a team of Project Managers in planning and executing virtual, in-person, and hybrid events, ensuring exceptional service and creative solutions for high-touch clients. Responsibilities include:

• Supporting event logistics
• Budget tracking
• Registration
• Transportation
• Food & beverage
• Onsite staffing

This role offers an excellent opportunity for an entry-level event planner to gain experience in a corporate environment while working with a dynamic team of event professionals. There is a requirement to travel domestically.

Your Contributions

• Responsible for supporting the planning and execution of virtual, in-person, and hybrid events
• Support events from creative concept and development through initial briefing to reconciliation, including but not limited to:
  • Budget management
  • Site selection
  • Hotel/venue management
  • Registration management
  • Transportation
  • Food & beverage
  • Décor
  • Staffing
  • Name badge coordination
  • Collation of materials and shipping of event materials for in-person events
• Support other team members with event management and onsite execution
• Keep team members and internal stakeholders well informed of all relevant logistical information
• Create timely and effective communications as often as needed
• Work with the team to ensure adherence to client standards of operations
• Responsible for accurate and timely budgeting, invoicing, and reconciliation of events, and supporting team members with wider financial administration tasks
• Share knowledge of best practice regarding new suppliers, services, and venues
• Always look to integrate best practices and raise the bar at each event
• Be proactive with ideas and creative solutions

Qualifications

• 1-2 years experience including entry-level venue sourcing, meeting planning, and supporting a team
• Proficient with Microsoft Office applications such as PowerPoint and Excel
• Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors, and suppliers
• Creative problem solver, resourceful, and a team player
• Ability to manage multiple projects simultaneously, prioritize heavy workloads, and maintain attention to detail
• Calm and flexible approach to handling the pressure and stress of ever-changing demands
• Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
• Ambitious, proactive, and flexible when dealing with ever-changing situations
• Willing to travel when required
• Demonstrated ability to collaborate with colleagues at all levels
• Highly motivated, able to work independently

Benefits

• Private Medical Insurance with BUPA from day one
• 28 Days Annual Leave PLUS Bank Holidays
• Personal Volunteer Day
• 20 Days of Sick Pay each Year
• Enhanced Parental Leave (Maternity & Paternity)
• Wellness Stipend
• Complimentary access to Headspace, Rocket Lawyer & Maven
• Life Insurance
• Employee Assistance Program (EAP)
• Cycle to Work Scheme
• Season Ticket Loan
• Mobile Phone Allowance
• Pension Scheme Enhancements
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.