[Hiring] Legal Billing Clerk @HireHawk

Role Description

As a Legal Billing Clerk, you will own key parts of the firm's monthly billing cycle, helping ensure client invoices, prebills, costs, payables, and reimbursements are processed accurately and on time. This is a detail-intensive role where accuracy and consistent follow-through matter every day.

You will work directly with the firm's CFO while coordinating with attorneys and staff to resolve billing questions and discrepancies. This opportunity is particularly suited to someone with established legal billing experience who enjoys structured processes, recurring deadlines, and the responsibility of getting the numbers right.

Responsibilities

• Manage monthly client billing cycles accurately and in accordance with client billing guidelines and attorney instructions
• Review and edit prebills, make requested corrections, and prepare final client bills and statements
• Process a high volume of monthly bills while maintaining accuracy and meeting established deadlines
• Create and maintain billing schedules, following up with attorneys and staff to keep billing on track
• Post client costs and transfer time accurately between matters when corrections are required
• Process accounts payable promptly, including firm expenses and client-related charges
• Assist with attorney and staff time-entry needs and resolve discrepancies that could delay billing
• Process monthly attorney reimbursements accurately and on schedule
• Coordinate with attorneys, legal assistants, and accounting staff to investigate and correct billing issues
• Support the CFO with additional accounting functions and recurring financial processes as needed

Qualifications

• At least 3 years of billing experience in a similar position
• Proven experience reviewing and posting prebills, statements, and high-volume monthly billings
• Experience with billing software and confidence learning or working within legal billing systems
• Bilingual fluency in English and Spanish, with strong written and verbal communication skills
• Strong numerical accuracy, attention to detail, and ability to identify and correct discrepancies
• Excellent organization and follow-through, with the ability to independently manage recurring deadlines
• Previous billing experience within a law firm or legal services environment
• Experience creating and managing attorney billing schedules
• Experience with accounts payable and attorney reimbursements
• Proficiency with Microsoft Office
• Stable employment history and interest in a long-term opportunity