[Hiring] ARC Specialist @Ballard Spahr LLP

Role Description

Incumbents in this role provide document production, administrative, and clerical support to attorneys, administrative professionals, and support staff across the firm. They demonstrate advanced technical and administrative expertise, take ownership of responsibilities with minimal supervision, and exercise sound judgment and initiative when making decisions within their scope of authority. Successful incumbents are highly collaborative professionals who actively promote teamwork, foster positive working relationships, and contribute to a culture of excellence and service throughout the organization.

This position is remote if located in a state with a Ballard presence. Hours for this shift are 7:00 a.m. to 4:00 p.m. EST.

Your Role:

• Anticipate and actively respond to needs of the department’s clients.
• Support the firm’s overall commitment to providing high quality legal services.
• Demonstrate an understanding of the nature of the work being requested.
• Prepare and process correspondence and memoranda, as well as complex legal documents according to the requirements set by each practice group.
• Create and update tables of contents and tables of authorities.
• Revise legal documents and produce blacklines and track-change comparisons.
• Convert information to Word, Excel or PowerPoint.
• Prepare fillable PDF Forms.
• Prepare merged documents, including letters and labels.
• Work collaboratively with ARC Specialists in all offices to ensure the highest level of effectiveness and efficiency of work production on a firm-wide basis.

Qualifications

• Self-motivated with a passion for continuous learning and problem-solving.
• Strong verbal and written communication abilities.
• Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Requirements

• High school diploma or equivalent; college degree or business school certificate preferred.
• Experience coordinating and communicating with multiple departments in a professional environment.
• At least three years of experience or training in a law firm practice support role or advanced Microsoft applications.
• Minimum typing speed of 70 words per minute with a high degree of accuracy.
• Strong initiative and ability to work independently with minimal supervision.
• Flexibility to work beyond standard business hours when needed.
• Depending on the practice area, transcription, dictation, and specialized skills may be required.
• Working knowledge of court systems and procedures.

Benefits

• Medical, dental, vision, and life insurance.
• Health savings accounts and flexible spending accounts.
• Short and long-term disability.
• 401(k)-retirement savings plan.
• Paid time off and sick leave.
• Paid holidays and an employee assistance program.