[Hiring] Human Resources Assistant @UNDP

Role Description

The Human Resources Assistant (HR) generalist provides support to the HR Unit with the contract administration of personnel hired under NPSA modality, including:

• Payroll management
• Strategic reports
• Recruitment and selection process, mainly for UNDP projects and UN Agencies
• Ensuring high quality, accuracy, and consistency of work

The HR Assistant generalist will support the HR department in ensuring smooth and efficient business operations, with both transactional and strategic responsibilities.

Duties and Responsibilities

• Provide support to the implementation of HR strategies related to project positions:
• Ensure full compliance of HR processes and records with UN/UNDP rules, regulations, policies, and strategies
• Provide HR administrative support for effective implementation of HR strategies and initiatives
• Support in the elaboration of new SOPs and KPIs of HR Services
• Suggest ideas for streamlining procedures to deliver optimal client service
• Provide support on Recruitment & Selection processes of project positions:
• Assist with the review of TORs and R&S documentation for completeness, consistency, and compliance
• Support the organization and follow-up of R&S processes, including recruitment timelines and process tracking
• Support the publication and follow-up of vacancy announcements
• Conduct initial screening of applicants against established minimum requirements and selection criteria
• Assist with the preparation and administration of technical assessments and other recruitment tools
• Facilitate interview panels, including scheduling and preparation of documentation
• Facilitate information sharing and follow-up with Hiring Managers and relevant stakeholders
• Maintain accurate and complete R&S records
• Ensure accurate data management in official databases
• Support the maintenance and update of recruitment metrics and tracking systems
• Assist with the maintenance and management of CO rosters and talent pools
• Implement HR services and act as Country Office (CO) Liaison with GSSC:
• Act as the primary focal point and liaison with the Global Shared Services Center (GSSC)
• Coordinate with GSSC for timely processing of hires, contract extensions, and separations
• Track HR transactions related to positions, recruitment, benefits, and separations
• Monitor and support the collection of mandatory onboarding/offboarding documents
• Maintain proper filing system for HR records and documents
• Prepare routine correspondence, memoranda, and reports
• Support effective communication and administration assistance for varied services:
• Maintenance of the filing system ensuring safekeeping of confidential materials
• Support the information flow in the office and dissemination of corporate communication
• Support the follow-up of deadlines and coordination of reports to the HR Analyst
• Draft routine correspondence, interoffice circulars, and reports
• Assist in administrative tasks related to HR Unit
• Support knowledge building and sharing in the CO:
• Support the organization and delivery of training sessions for Operations and project staff
• Contribute to knowledge sharing through HR-related guidance and networks
• Perform other duties within their functional profile as deemed necessary

Qualifications

• Secondary education is required
• A University degree in Business Administration, Psychology, Human Resources, or related fields will be given due consideration

Requirements

• Minimum 4 years of relevant experience with secondary education or 1 year with a Bachelor’s degree in Human Resources
• Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint)
• Experience in Recruitment & Selection processes
• Experience with personnel contract management and HR transactions
• Experience in preparing reports and monitoring administrative processes
• Experience in using Enterprise Resource Planning (ERP) systems, particularly HR-related modules
• Fluency in Portuguese is required; working knowledge in English is desirable

Benefits

• Equal opportunity employer valuing diversity
• Commitment to creating an inclusive workplace
• Opportunities for career growth and development