[Hiring] Senior Executive Assistant & Business Partner to the CEO @HealthEquity

Role Description

HealthEquity is seeking an exceptional Executive Assistant & Business Partner to the CEO. This is a highly visible role supporting the CEO of a public company and serving as a trusted partner, operator, and force multiplier. The ideal candidate is proactive, highly organized, discreet, and comfortable working in a fast-paced public company environment.

What you’ll be doing

• Manage the CEO’s Time and Priorities
  • Own and manage the CEO’s calendar, ensuring time is focused on the highest-value business priorities.
  • Review and prioritize meeting requests, recommend tradeoffs, and help protect time for strategic work.
  • Prepare the CEO for meetings by ensuring agendas, materials, context, and desired outcomes are clear.
  • Anticipate scheduling conflicts, urgent needs, and changing priorities; adjust quickly and professionally.
  • Help the CEO stay focused, organized, and prepared throughout the day, week, month, and quarter.
• Run Executive Office Operations
  • Support the operating rhythm of the CEO office, including executive meetings, Board meetings, investor meetings, leadership offsites, company events, and key business reviews.
  • Track CEO commitments, follow-ups, decisions, and action items to ensure strong execution.
  • Partner with the Chief of Staff and senior leaders to coordinate agendas, pre-reads, meeting materials, and next steps.
  • Create simple systems, trackers, and workflows that improve how the CEO office operates.
  • Identify ways to reduce friction, improve communication, and increase executive effectiveness.
• Support Board, Investor, and Public Company Activities
  • Coordinate logistics and preparation for Board meetings, committee meetings, investor meetings, earnings-related activities, and other public company events.
  • Partner with Legal, Finance, Investor Relations, Communications, and the Chief of Staff to ensure materials and timelines are well managed.
  • Handle sensitive and confidential information with discretion, including Board materials, financial information, organizational changes, and leadership decisions.
  • Maintain a high level of professionalism and confidentiality in all internal and external interactions.
• Build Strong Executive Relationships
  • Serve as a trusted point of contact for the CEO with executives, Board members, investors, customers, partners, employees, and external advisors.
  • Build strong relationships across the Executive Leadership Team and administrative partner network.
  • Help route information, clarify ownership, and ensure timely follow-up across teams.
  • Draft or edit CEO communications as needed, including follow-up notes, meeting summaries, announcements, and internal messages.
• Coordinate Meetings, Events, and Travel
  • Proactively plan and manage complex meetings, leadership sessions, offsites, customer meetings, Board-related events, and company events.
  • Own meeting logistics, including agendas, materials, attendees, rooms, technology, catering, transportation, and contingency plans.
  • Coordinate all CEO travel, and coordinate dependencies with other executive team members and their EAs to drive efficiency, including itineraries, briefing materials, expenses, and real-time changes.
  • Ensure meetings are well organized, purposeful, and focused on clear outcomes.
• Create Leverage Through Tools and Process
  • Use technology, AI tools, and workflow automation to improve speed, organization, and productivity.
  • Improve systems for calendar management, meeting preparation, action tracking, document organization, and communication.
  • Support special projects for the CEO office that require coordination, discretion, and follow-through.
  • Look for practical ways to make the CEO and executive office more effective.

Qualifications

• 8+ years of experience as an Executive Assistant, Senior Executive Assistant, Executive Business Partner, or Chief Executive Assistant.
• Experience supporting a CEO, President, Founder, public company executive, or senior C-suite leader.
• Experience supporting executives in a public, private equity-backed or other fast-paced, high-stakes environment.
• Strong calendar management, travel coordination, meeting planning, and executive support skills.
• Experience working with senior executives, Board members, investors, customers, partners, and confidential information.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and emotional intelligence.
• Ability to manage competing priorities, move quickly, and stay calm under pressure.
• Proficiency with tools such as Microsoft 365, Teams, Zoom, expense systems, board portals, and AI productivity tools.
• Flexibility to support urgent needs, changing schedules, travel, and work across time zones.

Preferred Qualifications

• Prior experience supporting the CEO of a public company.
• Experience with Board meeting preparation, investor relations, earnings cycles, or public company governance.
• Experience partnering with a Chief of Staff, General Counsel, Investor Relations, Corporate Communications, Finance, or People team.
• Experience improving executive office processes, meeting cadences, action tracking, or administrative operations.
• Bachelor’s degree or equivalent experience preferred.

Benefits

• Medical, dental, and vision.
• HSA contribution and match.
• Dependent care FSA match.
• Uncapped paid time off.
• Paid parental leave.
• 401(k) match.
• Personal and healthcare financial literacy programs.
• Ongoing education & tuition assistance.
• Gym and fitness reimbursement.
• Wellness program incentives.

Company Description

HealthEquity has a vision that by 2030 we will make HSAs as widespread and popular as retirement accounts. We are passionate about providing a solution that allows American families to connect health and wealth. Join us and discover a work experience where the person is valued more than the position.