[Hiring] Immigration Specialist @Medavie

Role Description

Are you passionate about Canadian immigration and helping internationally trained professionals navigate their journey to work and live in Canada? We are seeking an Immigration Specialist to support Medavie's international recruitment initiatives. Reporting to the Team Leader, Immigration & Global Mobility Advisor, the successful candidate will coordinate immigration and licensure activities for internationally trained recruits while supporting compliant and efficient immigration processes.

• Coordinate immigration operations, including document collection, file preparation, document management, status tracking, and deadline monitoring.
• Prepare, submit, and quality-review employer-driven immigration applications and supporting documentation, including LMIAs, work permits, and permanent residence applications, under the guidance of the Immigration & Global Mobility Advisor and/or legal representatives.
• Serve as the primary point of contact for internationally recruited candidates, providing guidance, gathering required information, and ensuring timely follow-up on outstanding requirements.
• Prepare and deliver presentations, information sessions, and webinars for candidates and employees on immigration processes, requirements, and updates.
• Maintain immigration trackers, databases, templates, reporting tools, and audit-ready records to support compliance, reporting, and operational effectiveness.
• Collaborate with recruiters, hiring managers, HR teams, legal representatives, and external stakeholders to facilitate immigration processes and documentation requirements.
• Identify opportunities to improve processes, standardize documentation, and enhance workflow efficiency and service delivery.

Qualifications

• Formal post-secondary education or specialized training in Canadian immigration law.
• Completion of, or current enrolment in, an accredited Canadian immigration and citizenship law program.
• RCIC designation in good standing with the College of Immigration and Citizenship Consultants (CICC) is considered a strong asset.
• 2-3 years of experience supporting Canadian immigration applications and processes.
• Experience managing high-volume immigration case documentation, deadlines, data tracking, quality review, and candidate communications.
• Familiarity with IRCC platforms and related systems, including GCKey, the Employer Portal, Permanent Residence Portal, and Provincial Nominee Program (PNP) portals.
• Exposure to employer-driven immigration programs, including Labour Market Impact Assessments (LMIAs), work permits and extensions, provincial nominee programs, and permanent residence pathways.
• Experience maintaining structured document-management systems and audit-ready immigration records.
• Experience working with regulated professions, healthcare licensing bodies, or similar regulatory environments is considered an asset.

Requirements

• Strong organizational, planning, and case-management skills, with the ability to manage multiple files, balance competing priorities, and meet deadlines while maintaining a high level of accuracy and attention to detail.
• Strong written and verbal communication, interpersonal, and customer-service skills, with the ability to build collaborative relationships and communicate effectively with candidates and internal stakeholders.
• Strong knowledge of employer-driven immigration programs, including LMIAs, work permits and extensions, provincial nominee programs, and permanent residence pathways.
• Ability to interpret immigration requirements, assess documentation, identify gaps or risks, and escalate complex or time-sensitive issues as appropriate.
• Demonstrated ability to develop and maintain case-management tools and processes, including trackers, templates, checklists, and reporting mechanisms.
• Strong proficiency in Microsoft Office applications, particularly Excel, and the ability to maintain accurate data, support reporting, and coordinate virtual meetings and information sessions using Teams, Webex, or Zoom.
• Ability to handle sensitive and confidential information with discretion.
• Proactive and solution-oriented, with a demonstrated ability to identify process improvements and enhance operational efficiency.

Benefits

• Remote-First; we have flexible work arrangements and emphasis on work-life balance.
• Comprehensive health, vision and dental plan that is 100% employer paid effective on your first day.
• 100% employer-matched Defined Contribution Pension Plan.
• Annual Incentive Bonus which recognizes your contribution to our success.
• Paid vacation and additional Vacation Purchase Program.
• Wellness benefits, health resources and fitness center discounts.
• Career Growth: We offer a career path encouraging you to follow your passions, learn new skills and focus on growing your career with Medavie.