[Hiring] Interim Deputy Company Secretary @Plan International

Role Description

Plan International is seeking an experienced and motivated Deputy Company Secretary to join our Governance and Executive team. This is a unique opportunity to play a central role in supporting the governance of a leading international organisation advancing children's rights and equality for girls worldwide.

Working closely with the fellow Deputy Company Secretary, you will ensure the smooth and effective operation of Plan International's governing bodies, including the International Board, Members' Assembly and their committees. You'll provide expert governance advice, help ensure compliance with legal and constitutional requirements, and support high-quality decision-making at the most senior levels of the organisation.

This role offers the chance to work with senior leaders, governors and stakeholders across multiple countries, influencing governance practice and helping strengthen organisational effectiveness across a complex global network.

Key Responsibilities

• Lead the delivery of governance and secretariat support to Plan International's International Board, Members' Assembly and their committees.
• Ensure the effective planning and administration of meeting cycles, workplans and governance processes.
• Prepare, review and coordinate high-quality agendas, board papers, minutes, resolutions and action logs.
• Build trusted relationships with governors, senior leaders and colleagues, providing expert advice and guidance on governance processes.
• Ensure effective coordination between governance bodies and executive leadership teams.
• Support the induction and ongoing development of governors, including the provision of guidance materials, resources and training.
• Help ensure compliance with legal, constitutional and regulatory requirements across Plan International and its subsidiaries.
• Maintain accurate governance records and oversee company secretarial processes.
• Manage governance policies and procedures relating to conflicts of interest, confidentiality and related-party transactions.
• Support governance-related compliance activities, including board elections and regulatory reporting requirements.
• Identify opportunities to strengthen governance systems, processes and controls.
• Monitor developments in governance, company secretarial practice and relevant legal and regulatory requirements.

Qualifications

• Experience in corporate governance, company secretarial, legal, compliance or a related governance role.
• Strong understanding of governance frameworks and good governance practice.
• Experience supporting boards, committees and senior decision-makers in a complex international environment.
• Demonstrable experience drafting high-quality minutes, board papers, resolutions and other governance documentation.
• Strong understanding of legal, regulatory and constitutional requirements.
• Excellent organisational and project management skills.
• Exceptional attention to detail, accuracy and follow-through.
• Strong written and verbal communication skills.
• Proven ability to build trusted relationships with senior leaders and stakeholders.
• Sound judgement, discretion and professionalism when handling confidential matters.
• A collaborative and proactive approach.
• Experience working within an international NGO or complex global organisation is desirable.

Location

The preferred location for this role is the UK. However, alternative locations may be considered where Plan International has an office that can employ on behalf of the Global Hub.

Type of Role

12-month FTC

Salary

Please kindly note that the salary and employment benefits will be set according to your location.

Closing Date

1st November. Early application is strongly encouraged.

Equality, Diversity and Inclusion

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone.

Plan International believes that in a world where children face many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.

Plan International will never send unsolicited emails requesting payment from candidates.