[Hiring] Project Coordinator @Xpand Group

Role Description

We are looking for a Project Coordinator that would play a key role throughout the journey that new customers embark on when they choose us. This includes:

• Participating in and following up the project kick-off
• Onboarding the client
• Supporting the project until the go-live

Your job is to ensure that the support experienced by our customers is world-class: proactive, responsive, and effective. You will work with experts who will oversee the project and assist with problem-solving and stakeholder management. You are expected to be the "spider in the web," bringing together all necessary stakeholders on the customer side.

Project Coordinator working hours: 8am to 5pm or 9am to 6pm CET, Sunday to Thursday. Initial contract approximately 30 hours a week with the possibility of ramp-up to 40 hours, primarily based on performance.

Qualifications

• 2+ years in project management, customer success, customer support, or similar client-facing roles working with external customers or partners (not only internal users).
• Experience with a SaaS platform and remote work tools (e.g. Slack, Google Drive, Teams).
• Native-level English, with a knack for explaining technical or abstract topics in clear, accessible language.
• Comfortable navigating a modern SaaS environment and learning new product functionality quickly.
• Comfortable working in a remote-first, async-heavy environment, collaborating across teams and time zones.
• Hands-on use of at least one project management tool (e.g. Jira, Asana, Trello, Monday.com, Notion) to track tasks and share updates.
• Comfortable working with a learning platform or similar product: testing features, identifying configuration issues, and experimenting with functionality to help customers (no coding required).
• Comfortable reading simple analytics/dashboards and using spreadsheets to spot trends.
• Willingness to work across a wide variety of subjects and use cases.

Requirements

• Act as first-line contact for customers using our learning platform.
• Drive successful implementations, and troubleshoot issues asynchronously: reproducing issues, documenting steps, and collecting screenshots/logs.
• Provide technical and configuration support; respond to customer questions via email and other async channels in clear, simple language.
• Run 1:1 trainings, onboarding sessions, kick-offs, and troubleshooting calls to support effective customer adoption.
• Use existing project and training templates to help customers structure rollouts and learning programs.
• Create or adapt light-weight training materials where needed.
• Schedule meetings, prepare agendas, and share concise recaps with next steps.
• Collect structured bug reports and product feedback, highlighting recurring patterns and pain points.
• Handle customer escalations proactively and manage expectations around scope, timelines, and resources.
• Help customers and partners interpret analytics to understand learner behaviour and improve training effectiveness.

Benefits

• Hourly rate: £20 - £30
• Duration: 12 months
• Start: ASAP

Nice-to-Haves

• Demonstrated experience using AI tools to support customer workflows, documentation, support, or internal processes.
• Interest in Learning & Development, customer education, or enablement.
• Experience with LMS/LXP or other learning platforms.
• Experience working with international/multinational customers or in a global company with cross-timezone collaboration.