[Hiring] Project Coordinator @Amplify

Role Description

As a Project Coordinator, you are the organizational backbone that keeps cross-functional teams moving smoothly toward their goals. You are responsible for maintaining visibility into project health, ensuring seamless communication across teams, and handling the essential logistics that allow our creators to focus on their craft. You don't just track progress; you anticipate needs, resolve small blockers before they grow, and create the structured foundation that enables complex educational products to come together with precision and clarity.

You Will…

• Maintain the source of truth: keep project plans, Figma boards, Smartsheet trackers, and meeting agendas meticulously up to date and ensure every stakeholder knows the "current state" and next steps without asking.
• Coordinate the logistics: capture high-quality meeting notes, synthesize clear action items, and maintain follow-up. Attend to cross-unit and cross-team documentation, and communications out to the larger team as needed.
• Actively support project handoffs: track deliverables across meetings and project stages and flag gaps or delays to ensure smooth transitions between functions. Ensure the right deliverables are being prioritized according to the project schedule.
• Unblock the team: identify minor bottlenecks—like a missing asset—and resolve them within 24 hours or less.
• Champion file and asset tracker hygiene: establish and enforce rigorous naming conventions and folder hierarchies across all platforms. Ensure version control is strictly maintained. Partner with Design to ensure asset tracker has needed information and assets are moving through the pipeline on time.
• Flag risks early: identify potential blockers or delays and escalate to the Senior Project Manager before they impact the timeline.

How You Work…

• Obsessively organized - finding peace in a perfectly structured folder or a clean Gantt chart.
• A clear communicator - providing updates that are concise, accurate, and jargon-free.
• Proactive follow-up - checking in 24 hours early to ensure things are on track and not waiting for a deadline to pass.
• A self-starter - identifying opportunities for improvement and sharing suggestions with your team and manager.

Qualifications

• 2+ years of experience in administrative, coordination, or project support roles with demonstrated ability to manage multiple tasks, deadlines, and stakeholder communication.
• Experience in education, publishing, or EdTech environments is a plus.
• Experience in high volume production environments is a plus.
• Bachelor's degree in business, communications, project management, education, or related field (or equivalent combination of education and experience).
• Strong organizational skills with obsessive attention to detail and ability to maintain accurate documentation across multiple systems and platforms.
• Proficiency with project management tools including Smartsheet, Microsoft Office/Google Workspace, with willingness to quickly learn new software.
• Excellent written and verbal communication skills with ability to provide clear, concise updates to cross-functional teams and stakeholders.
• Proactive problem-solving mindset with ability to identify bottlenecks, follow up independently, and suggest process improvements.
• Interest in education and eagerness to contribute to K-12 curriculum development in a fast-paced, mission-driven environment.

Requirements

• Background check will be required if selected for employment.
• As required by state and local laws and district policies, you may be required to provide additional documentation, such as proof of vaccination, or submit to enhanced background screening, such as fingerprinting.

Benefits

• Amplify is an Equal Opportunity Employer.
• Amplify makes employment decisions based on qualifications and merit, and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, veteran status, or any other legally protected characteristic or status.
• Amplify is committed to providing reasonable accommodations for qualified individuals with disabilities, including disabled veterans.
• If you have a disability and need an accommodation in connection with the application or hiring process, please email [email protected] .
• Amplify is an E-Verify participant.