[Hiring] Project Coordinator @Spectrum Science

Role Description

We are looking for a Project Coordinator to join Clinical Trial Experience Project Delivery team!

The Project Coordinator will manage client and project expectations in partnership with Client Service (CS). Together Project Delivery, Client Service, and Business Operations (collectively the Client Solutions Group) work to ensure project success. This includes, but is not limited to:

• Developing and managing project schedules
• Coordinating cross-functional team deliverables
• Supporting client relationships
• Coordinating with external vendors through the project lifecycle

This person supports the effective execution and compliance of internal and client-facing projects and may lead small to mid-sized projects with assistance. The Coordinator, Project Delivery will have oversight from Client Service and/or Delivery leadership and support the project team with critical project tasks.

Qualifications

• Bachelor’s Degree preferred
• Working knowledge and/or willingness to learn and understand Project Management fundamentals
• 1-2 years experience or other relevant exposure like an internship will also be considered in Project Management/Client service-oriented roles managing projects in marketing, communications, advertising or related fields
• Healthcare, life science, pharmaceutical, or similar regulated experience a plus; i.e. research, clinical trials, commercial, or operations
• Strong attention to detail
• Excellent communication skills
• Highly collaborative and solution-oriented

Requirements

• Support project team with creating estimates and schedules/timelines under supervision
• Monitor and adjust as necessary, communicating with stakeholders as changes or risks occur
• Apply established workflows and best practices across digital and traditional disciplines to achieve project goals on time
• Ensure client expectations are met during delivery
• Execute details of individual projects with supervision across functional teams, spanning creative, digital, media, technology, etc.
• Support project team in coordinating with external vendors through the project lifecycle, including web, translation and print production processes
• Support project team with follow ups, recording, and tracking delivery of tasks
• Develop skills in Work Management System (WMS)/project management software to accomplish project tasks
• Learn and support project team with digital executions (website, display, search, social, promotional, emails, etc.) with direct supervision
• Monitor and report on progress of the project while managing client expectations
• Learn data reporting tools to monitor and report on project profitability, variances, and identify budgetary risks
• Assist with process oversights such as quality control, file naming/saving, and proofreading QC
• Assist with updates to internal tools, processes, and documentation
• Strong interpersonal skills and developing proficiency in written and verbal communication to both internal and external stakeholders
• Work flexible hours as needed to accommodate global clients

Benefits

• Monthly cell phone reimbursement
• Flexible time off in addition to company holidays, voting time, jury duty, and bereavement
• Sabbatical Program after 7 years of service
• 13 weeks paid Parental Leave, inclusive of adoption and foster care placement
• Continuous learning and development through Greatest Potential Self (proprietary talent program), tuition reimbursement programs, and in-house 1:1 coaching
• Referral bonus for bringing friends to work at Spectrum
• Medical concierge service to assist with scheduling appointments, finding care, estimating and resolving claim issues
• Thorough onboarding including accessible conversations with leadership
• 401k with company match and 1:1 Financial Coaching and Education
• Wellness benefits including medical, dental, vision, and science-backed meditation and mindfulness tools through Headspace