[Hiring] Project Coordinator @MARYLAND ENERGY ADVISORS

Role Description

As a Project Coordinator at Maryland Energy Advisors (MDEA), you will be a central player in supporting the execution of utility energy efficiency projects from start to finish. You will work closely with the program manager, program team, subcontractors, and clients to ensure tasks are completed on time, documentation is accurate, and communication flows smoothly across all stakeholders. The Project Coordinator is instrumental in keeping projects organized, resolving issues quickly, supporting reporting and compliance needs, and providing an exceptional customer experience on behalf of our utility partners.

The ideal candidate is tech-savvy, resourceful, and exceptionally organized, with strong communication skills and a passion for problem-solving. If you thrive in a fast-paced environment, manage competing priorities with confidence, take initiative to keep projects moving forward, and love supporting meaningful work that benefits communities, this is a great opportunity to grow with a mission-driven company.

Qualifications

• Bachelor’s degree in Energy, Communications, Environmental Studies, Business Administration, or a related field; equivalent experience may be considered (one year of experience may substitute for one year of education).
• This position requires the employee to be based in New Jersey.
• At least 1 year of professional work experience, preferably supporting energy efficiency or demand response programs, or working on consulting projects for utilities, state or local governments, or non-profit organizations.
• Strong proficiency in Microsoft Office applications, including Word, PowerPoint, Outlook, and Excel.
• Valid driver’s license with a clean driving record.
• Ability to travel (10%) and complete occasional overnight travel for client meetings, training, and program events; mileage reimbursement provided.

Requirements

• Support the operations of a residential utility energy efficiency program that provides financial incentives to eligible customers, ensuring smooth delivery of the program with a positive customer experience.
• Track, monitor, and report project status and key performance metrics accurately and in a timely manner to support both internal oversight and client reporting requirements.
• Assist in maintaining program forecasts, dashboards, and performance data to ensure visibility into progress toward goals and to identify areas where adjustments may be needed.
• Provide day-to-day support to field staff and a network of participating subcontractors, including coordinating assignments, resolving operational questions, and ensuring adherence to program requirements.
• Maintain proactive and professional communication with subcontractors, customers, and internal program teams; clarify program rules, troubleshoot participation barriers, and elevate issues as appropriate.
• Support the onboarding and ongoing engagement of subcontractors, helping strengthen industry relationships and providing insights that contribute to program improvements.
• Contribute to process improvement efforts by identifying opportunities to enhance operational efficiency, customer experience, and quality control.
• Maintain organized program documentation, records, and tracking systems to ensure data integrity and compliance with utility and regulatory requirements.
• Perform other duties as assigned to support the successful execution of program operations and organizational goals.

Benefits

• Medical, dental and vision health insurance
• 401k
• Paid time off and paid holidays
• Wellness Reimbursement
• Professional Development Reimbursement
• Great company culture with outstanding growth opportunity