[Hiring] Mobilization Operations Associate @Biblica

Role Description

Biblica's Mobilization Operations team supports the execution, coordination, and reporting of Mobilization projects and processes. The Mobilization Operations Associate provides operational, project management, and project and process support to the Mobilization Operations Team, ensuring effective project execution, communication, and cross-departmental collaboration. Responsibilities include:

• Coordinating meetings, including team meetings, quarterly review meetings, quarterly mobilization summits, and monthly print publishing meetings.
• Utilizing and updating Monday for task and project management, ensuring accuracy and timeliness.
• Ensuring action points are completed and project timelines are maintained.
• Project managing the full life-cycle of resource orders from partner request through reporting.
• Communicating with partners, Global Mobilization Directors, and internal stakeholders as needed for project management.
• Compiling and entering reporting information into Salesforce, ensuring timeliness and accuracy.
• Supporting project management and internal processes for CtBG projects.
• Serving as a backup for Partner Relations Specialist.
• Setting up new projects and project deliverables in Salesforce.
• Organizing and maintaining departmental data and resources on Box.
• Collaborating with other departments as needed for print orders and other operations processes.
• Providing operational, process, and project management support to the Senior Director of Mobilization Operations.
• Updating tools, such as Salesforce and Monday.com, as needed for new quarterly and fiscal year reports.
• Ensuring accuracy, consistency, and timely updates of Mobilization Operations-related data across various platforms.
• Supporting the use of AI-enabled tools and automation to improve project management, process, and reporting efficiency.
• Utilizing digital tools such as Monday.com, Salesforce, Slack, Box, and similar platforms.
• Participating in staff gatherings and prayer on a regular basis.
• Other duties as assigned.

Qualifications

• Strong project management skills.
• Strong interpersonal skills.
• Excellent verbal and written communication skills.
• Proven ability to work in a team environment.
• Good judgment and ability to prioritize and work independently.
• Ability to handle multiple, time-sensitive projects.
• Ability to solve practical problems and interpret a variety of instructions.
• Ability to use AI-assisted tools for process improvement.
• Ability to learn quickly and adapt to new digital systems and workflows.

Requirements

• Bachelor's degree or evidence of further education strongly preferred.
• 1–3 years' experience of relevant project management experience.
• Experience working in an international or multicultural context is desirable.

Benefits

• Full-Time; 40 hours per week, Hourly.
• Salary range: U.S. $47,451 - $59,314.
• Competitive benefits and compensation packages, including 11 paid holidays per year.
• Flexible paid time off (FPTO), 8.5 days of sick leave per year.
• Medical, dental, vision, life insurance, 403b, etc.