[Hiring] Contract Project Manager @Advertising Production Resources

Role Description

APR Consulting Co is a strategic production consultancy at the forefront of the advertising industry and is seeking a CONTRACT PROJECT MANAGER to join our team.

Qualifications

• 6-8 years experience as a Project Manager, Senior Project Manager, or similar in advertising/marketing industry
• PMP Certification (Project Management Professional) or actively working to obtain certification desired
• Proficiency in Google Workspace
• Experience with Deltek Workbook or Deltek products is a plus.
• Excellent communication skills (verbal and written).
• Highly organized, detail-oriented, and adaptable.
• Calm and focused under pressure; assertive conflict-resolution and problem-solving skills.
• Effective decision-maker, even under tight deadlines.
• Demonstrates confidence, professionalism, and diplomacy.
• Capable of establishing strong relationships and gaining trust from peers.
• Positive, collaborative, and solutions-oriented.
• Embraces technology advancements and process changes.
• Future-focused and technologically adept.
• Good listener, takes feedback well, and addresses problems.
• Lead, motivate and inspire with compassion and vision

Requirements

• Contribute to the overall financial health and success of our account portfolio by effectively supporting the Client Solutions team.
• Act as a key partner to Group Directors, Managing Advisors, and other stakeholders.
• Challenge traditional methods and bring forward new ideas.

Benefits

• Oversee Client Solutions account performance, including labor tracking, billing accuracy, risk management, and scope adherence.
• Ensure scopes, deliverables, and services remain aligned with business objectives.
• Conduct impact analyses for scope changes and recommend next steps.
• Develop understanding of client scopes of work, cost outs, contracts and billing requirements – and manage to those goals.
• Facilitate retrospectives, document lessons learned, and refine portfolio management processes.

Company Description

This position will be successful if they can demonstrate the following objectives and performance targets:

• Proactively maximize bandwidth by balancing core responsibilities with supplemental client and/or internal engagements.
• Offer peer coverage and assist with overflow workloads when needed.
• Contribute to the understanding of company capacity and individual capabilities.
• Partner with Resource Management to resolve resource conflicts.
• Support Group Directors in resource allocation, tracking, and prioritization.
• Track project/retainer actuals against SOW hours, deliverables, or project counts.
• Lead effort to achieve project objectives.
• Work with team to accurately scope out length and difficulty of tasks and projects.
• Responsible for ensuring agreed-upon project tasks are completed within scope, time, budget and quality constraints.
• Support end-to-end account workflow including time management, scope delivery, and risk prioritization.
• Risk Planning – anticipate problems and roadblocks, engage in contingency planning and recommend solutions.
• Maintain process documentation, operational policies, production calendars, timelines, and reports.
• Schedule internal and client meetings; maintain documentation, file structure, and naming conventions.
• Manage team schedules, deadlines, reporting workflows, and client reporting calendar.
• Seek opportunities to engage others in procedural improvements.
• Engage in client business to larger degree, establishing strong ties with your Client Solutions leads.
• Measure performance against goals.
• Partner with Group Directors and Client Services on SOWs and staffing plans.
• Create and review project/retainer cost-outs and track actuals against budget.
• Review burn reports, monitor contribution margins, and recommend adjustments.
• Maintain detailed record of scope changes.
• Manage financial milestones in APR systems and coordinate payment reconciliation with finance.
• Participate in monthly finance and billing reviews.
• Collaborate, share knowledge, and support a culture of consistency, compliance, and operational excellence across teams.
• Support the development, improvement and use of all company collaboration, archival and financial tools and systems.