[Hiring] Marketing Assistant @Penbrothers

Role Description

The Marketing Assistant keeps our marketing programs running day to day. Working under the guidance of the Director of Marketing & Growth, you will help:

• Plan events
• Manage social media accounts across multiple practices
• Build and send email campaigns and newsletters
• Coordinate branded merchandise

This role suits an organized, detail-minded person who wants hands-on experience across many channels.

Work hours: Pending (Must have significant overlap with U.S. Eastern Time business hours)

Work set-up: Remote

What you’ll do

• Events:
  • Coordinate logistics for company events, conferences, and community activities, including venue details, vendors, shipping, and timelines.
  • Prepare event materials such as signage, booth displays, handouts, and giveaways.
  • Manage registrations, RSVPs, and attendee communications before and after events.
  • Staff events as needed and help gather leads, photos, and feedback.
• Social media:
  • Draft, schedule, and publish posts across company social accounts following the content calendar and brand guidelines.
  • Monitor accounts daily, respond to comments and messages, and flag issues to the Director.
  • Capture photos and short videos at events and around the organization for use in content.
  • Track engagement and follower metrics and compile monthly performance summaries.
• Email campaigns:
  • Build, proof, and send email campaigns in our email marketing platform.
  • Maintain and segment contact lists, keeping data clean and compliant with opt-in and unsubscribe rules.
  • Test emails for formatting, links, and display across devices before sending.
  • Report on open rates, click-through rates, and other results.
• Newsletters:
  • Gather content from team members and departments for each newsletter issue.
  • Draft and edit articles, announcements, and calls to action in the brand voice.
  • Lay out and proofread each issue and keep the publishing schedule on track.
• Branded items and purchasing:
  • Source vendors and request quotes for promotional products, apparel, and printed materials.
  • Place orders within approved budgets, confirm artwork proofs, and track delivery.
  • Maintain an inventory of branded items and marketing supplies.
  • Process invoices and keep purchasing records organized.
• General marketing support:
  • Help create marketing collateral such as flyers, presentations, and web updates using templates and design tools.
  • Keep marketing files, brand assets, and project trackers organized and current.
  • Support campaign planning, research, and reporting.
  • Take on other marketing requests as assigned by the Director of Marketing & Growth.

Qualifications

• Bachelor's degree in marketing, communications, business, or a related field, or equivalent work experience.
• 0–2 years of experience in marketing, communications, or a related role (internships count).
• Working knowledge of major social media platforms and their business tools.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to work occasional evenings or weekends and travel locally for events.

Preferred Qualifications

• Experience with an email marketing platform such as HubSpot, Mailchimp, or Constant Contact.
• Familiarity with design tools such as Canva or Adobe Creative Cloud.
• Experience with social media scheduling tools such as Hootsuite, Sprout Social, or Later.
• Experience using project management tools such as ClickUp to track tasks, timelines, and deliverables.
• Experience supporting events or ordering promotional products.

Skills and attributes

• Strong written communication, with a sharp eye for grammar, tone, and detail.
• Highly organized, able to juggle several projects and deadlines at once.
• Takes direction well while showing initiative and good judgment.
• Creative and curious about marketing trends, content, and audiences.
• Comfortable with numbers and basic reporting.
• Friendly and professional when working with colleagues, vendors, and the public.
• Handles budgets and company information responsibly.

Benefits

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.

Our Hiring Process & AI Disclaimer

We use AI tools to streamline our application process—including an initial conversation with an AI Interviewer. All hiring decisions are made entirely by humans: our Talent Acquisition team guides your full candidate journey and makes all evaluation decisions.

You are welcome to use AI for CV refinement and research, but real-time AI assistance during interviews or skill assessments is strictly prohibited to ensure an authentic evaluation.

Read our full AI Disclaimer to learn more.