[Hiring] Head of Marketing Production & Operations @Sybilla Technologies

Role Description

As Head of Marketing Production & Operations, you will establish and run Sybilla’s marketing production function, taking operational ownership of the production framework, team and its ongoing performance.

• Report directly to the CEO and lead Marketing and Communications Coordinator(s) and future production resources.
• Manage a network of external production partners and coordinate internal contributors from Strategy, Commercial, Product, Operations and Leadership.
• Focus on turning approved priorities into structured production plans and ensuring that marketing outputs are delivered consistently, efficiently and to a high standard.
• Own production workflows, resource planning, supplier management, quality controls, production governance and delivery visibility across content, publications, campaigns and events.
• This is an operational leadership role; you will not own corporate, brand or growth strategy.

What You Will Do

• Own Sybilla’s marketing production framework, establishing effective workflows, templates, asset management, publishing processes, version control and quality standards across marketing outputs.
• Own the marketing production calendar and delivery planning, translating priorities from Strategy, Commercial, Product, Operations and Leadership into clear schedules, deliverables and resource plans.
• Lead the production of high-value marketing and thought-leadership materials, including strategic reports, white papers, market analyses, executive briefings, presentations, digital content and other market-facing assets.
• Own the company’s event production portfolio, from evaluating and prioritizing participation to planning materials, exhibition systems, logistics and post-event follow-up.
• Lead and develop the marketing production team, setting clear responsibilities, ways of working and development plans.
• Build and manage the external production network, including agencies, designers, photographers, videographers, printers and event suppliers.
• Ensure production quality, governance and delivery readiness, including approval processes, brand compliance, information-security requirements and effective production systems.
• Manage the operational side of the function, including production budgets, capacity and performance reporting.

Qualifications

• 5-8+ years of experience in marketing production, marketing operations, studio or production management, communications operations, or agency production/account management.
• Experience leading a small team and working with external suppliers.
• Proven experience building or improving production systems, including templates, asset libraries, workflows, standard operating procedures and approval chains.
• Hands-on production literacy across print, digital, presentations, photography, video, motion and event formats.
• Strong project, budget and vendor-management skills.
• Excellent written and verbal English - C1 level or equivalent.
• A structured, calm and deadline-driven approach, with strong judgement and precise written communication.

Requirements

• Experience producing materials for institutional, B2B, B2G or technical audiences; experience in government, defence, space, engineering, science or deep-tech is an advantage.
• Publishing or editorial-production experience, including coordination of authors, data visualization, design, translation, distribution and recurring publication schedules.
• Confident use of project-management and collaboration tools such as ClickUp, Asana or Jira, as well as SharePoint or Teams.
• Working familiarity with design, CMS and mailing tools.
• Awareness of data visualization, web-content operations, SEO basics, newsroom operations or basic photo/video production.
• Experience in a start-up or scale-up environment where cost discipline and operational efficiency matter.
• A genuine interest in technology, astronomy or space.

Benefits

• Remote employment model, with regular presence at HQ (4-8 times per year) and attendance at relevant events.
• Compensation:
  • Poland: PLN 16,000-23,000 gross/month (Employment Contract) or PLN 124-178 net/h (B2B)
  • EU: EUR 4,800-6,900 gross/month (Employment Contract) or EUR 37-53 net/h (B2B)
• Flexible working hours.
• Medical and sports package.
• Group insurance.
• Professional development opportunities, including conferences, training and other learning opportunities.
• A dedicated mentor and structured onboarding, where applicable.
• A high level of ownership and autonomy in your area of responsibility.
• The opportunity to work in a highly specialized space-tech environment alongside experts.
• The opportunity to work on technologies and projects with real-world impact across the space, defense and deep-tech ecosystem.