[Hiring] IP Docketing Assistant @Muncy, Geissler, Olds & Lowe, PC

Role Description

MG-IP Law, PC (Muncy, Geissler, Olds & Lowe, PC) is seeking a full-time, fully remote IP Docketing Assistant to join our growing team. The successful candidate will be responsible for:

• Reviewing, prioritizing, processing, and docketing incoming mail and email, including correspondence from clients, foreign associates, opposing counsel, and the United States Patent and Trademark Office (USPTO).
• Opening new matters, creating and maintaining electronic files, and ensuring that incoming documents are complete and compliant with USPTO requirements and MG-IP procedures.
• Supporting the patent prosecution process through a variety of administrative and docketing functions, such as:
• Preparing client correspondence and invoices.
• Generating reports.
• Maintaining spreadsheets and databases.
• Proofreading documents.
• Preparing and filing documents with the USPTO.
• Maintaining compliance with USPTO requirements and MG-IP policies and procedures.
• Contributing to special projects and other firm initiatives as needed.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively in a fast-paced environment. Prior patent docketing experience is preferred but not required. Candidates seeking to transition into a docketing role will be considered, provided they have at least two years of general intellectual property experience and a working familiarity with the patent prosecution process, including a basic understanding of USPTO rules, procedures, formalities, and deadlines. Prior trademark docketing experience is a plus but is not required. Candidates without trademark docketing experience must be willing to learn. Comprehensive on-the-job training will be provided.

Qualifications

• 2 years of general IP experience.
• Ability to work independently and prioritize tasks.
• Strong organizational and writing skills.
• Precise proofreading skills and attention to detail.
• Ability to work under pressure in a high-volume environment.
• Sufficiently computer literate and capable in Chrome and Microsoft Office.
• Must be able to lift/carry at least 20 lbs.
• High school diploma or GED certificate; a college degree is a plus.

Benefits

• Comprehensive benefits package.
• Stimulating and rewarding career opportunity.
• Professional yet collegial work environment that fosters collaboration, growth, and excellence.
• Fully remote position, providing the flexibility to work from home while supporting a dynamic and highly experienced legal team.