[Hiring] Contracts Administrator @Frontline Wildfire Defense

Role Description

As a Contracts Administrator, you will run the execution engine behind Frontline’s installer network. Every master subcontract, statement of work, and change order that puts a certified installer on a roof moves through you. Reporting into our Contracts Manager and partnering closely with our Legal Team, you will own the documents that turn signed business into scheduled work.

This is a hands-on, substantive contracts role - not a filing job. You will prepare and process subcontracts and SOWs, manage change orders and time-and-materials agreements, chase down and validate compliance paperwork, and keep an ever-growing volume of agreements accurate, current, and audit-ready across multiple states.

If you are the person who notices the missing additional insured endorsement before it becomes a problem, and who genuinely enjoys building order out of a fast-moving pipeline, this role will fit you well.

Key Responsibilities

• Installer Subcontract Administration
  • Own installer master subcontracts
  • Manage subcontract redlining
  • Own SOWs and change orders
  • Administer subcontract paperwork
• Client, Owner & GC Agreement Support
  • Own direct-client change orders
  • Own time-and-materials agreements
  • Own owner agreements
  • Support the direct-client stream
• Compliance Documentation & Records
  • Support corporate compliance
  • Keep records audit-ready
  • Track obligations and deadlines
  • Support the legal drive
• Process & Coordination
  • Be the operational hub
  • Drive documents to signature
  • Escalate with judgment
  • Improve the workflow

Qualifications

• 3-5+ years of contract administration experience, preferably in construction, field services, or a skilled trades environment
• Hands-on experience preparing and processing contracts, subcontracts, statements of work, and change orders
• Working knowledge of construction compliance documentation: W-9s, certificates of insurance, additional insured endorsements, lien waivers, and prequalification packets
• Exceptional attention to detail
• Strong organizational skills with proven ability to manage high document volume and competing deadlines
• Clear, professional written communication with external subcontractors, general contractors, and clients
• Proficiency with Google Workspace and/or Microsoft Office and e-signature platforms such as DocuSign or Adobe Sign
• Sound judgment about when to resolve independently and when to escalate
• Able to work autonomously in a remote-first environment

Nice-to-Have

• Experience in high-growth startups or scaling environments
• Experience utilizing ServiceTitan, Sage Intacct, Procore, or similar construction and field service platforms
• Experience with contract lifecycle management (CLM) systems
• Familiarity with multi-state contractor licensing or permitting requirements
• NCMA certification (CCCM, CFCM, or CPCM) or comparable credential
• Associate’s or Bachelor’s degree in business, legal studies, construction management, or a related field
• Exposure to residential construction or homeowner-facing agreements

Compensation & Benefits

• Competitive salary: $80,000 - $95,000 DOE
• Company-provided cell phone and laptop
• Medical, Dental, and Vision Insurance
• 401(k) retirement plan
• Flexible time off + 14 paid holidays (yes, your birthday is one of them!)
• Work-from-home stipend to support your remote setup
• Remote-first work environment, fostering work-life balance and autonomy
• Company-provided equipment
• Join a high-performing, mission-driven team doing work that truly matters
• And much more!

Join Our Mission!

If you're excited about building technology that protects homes and families from wildfire disasters, we want to hear from you! Apply today and become part of a fast-growing team with purpose and innovation at its core.

Diversity and inclusion are essential values at Frontline. We know we'll do our best and most impactful work when we feel represented, and we belong. We encourage talented people from a wide variety of backgrounds and experiences to apply. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.