[Hiring] Talent Acquisition Coordinator @Donatech

Role Description

• Coordinate and schedule interviews across multiple time zones, ensuring alignment between candidates, recruiters, hiring managers, and interview panels.
• Manage complex scheduling logistics including panel, executive, and/or high-volume interview calendars.
• Serve as a primary point of contact for candidates throughout the interview process, providing timely updates, clear instructions, and a high-touch experience.
• Arrange candidate travel (flights, hotels, ground transportation) and ensure seamless itineraries for onsite or final-stage interviews.
• Process and/or track candidate expense reimbursements in accordance with company policy.
• Prepare and distribute interview agendas, candidate profiles, and evaluation materials to interview teams.
• As appropriate, maintain accurate candidate records and status updates within the applicant tracking system (ATS).
• Help improve interview scheduling workflows, tools, and processes to increase efficiency and reduce time-to-schedule.
• Track and report on scheduling metrics and coordination volume to support recruiting operations insights.
• Contribute to continuous improvement of the candidate experience by identifying gaps and proposing solutions.
• Support additional TA administrative and coordination tasks as business needs evolve.
• Ensure recruiting and hiring practices adhere to all applicable local, state, and federal employment laws and OFCCP and EEOC guidelines.

Qualifications

• Education: High school diploma/equivalent +8 years OR bachelor's degree +4 years of relevant experience.

Requirements

• 1-2 years of TA coordination, administrative assistant and/or heavy calendaring/meeting scheduling experience preferred.
• Advanced knowledge of Microsoft Office (Word, Excel and Outlook) and internet research capabilities.
• Experience using Workday and/or other information system.