[Hiring] Recruitment & Researcher Administrator @D2B

Role Description

We are currently seeking a mature, highly organised Recruitment Administrator / Researcher to support our growing team remotely from the Philippines. We highly value long-term team relationships and have strong retention within our offshore support team.

• Market mapping and candidate research
• Building talent pipelines and candidate databases
• Using sourcing tools such as LinkedIn Recruiter, Apollo, RocketReach and Lusha to identify and map candidates
• Updating and maintaining CRM systems, ideally JobAdder or similar ATS platforms
• Compiling candidate spreadsheets and talent maps for consultants
• Formatting CVs and candidate profiles
• Assisting with candidate summaries and shortlist presentations
• Posting and managing vacancies across job boards
• Supporting consultants with recruitment administration and coordination
• Assisting with candidate mailers and database communications
• Supporting process improvements and workflow efficiencies using AI and automation tools

Candidate Screening & Pre-Qualification:

• Conducting initial phone or video screening interviews
• Assessing candidate suitability against role briefs
• Evaluating communication skills, motivations and salary expectations
• Preparing candidate summaries and recommendations for consultants
• Representing the agency professionally with candidates

Qualifications

• Experience supporting recruiters or recruitment consultants
• Strong written and verbal English communication skills
• High attention to detail and strong organisational ability
• Comfortable working independently in a remote environment
• Experience using ATS/CRM systems such as JobAdder, Bullhorn or similar
• Strong Excel and spreadsheet skills
• Experience using sourcing tools including LinkedIn Recruiter, Apollo, RocketReach or Lusha
• Interest in AI tools such as Claude, ChatGPT, Manus or workflow automations would be highly regarded

Personality & Fit

• Mature, proactive and dependable
• Process-driven and highly organised
• Comfortable managing multiple tasks and priorities
• Naturally curious and interested in technology and AI
• Professional and confident communicating with candidates
• Calm under pressure with strong follow-through
• Interested in growing long-term within a progressive recruitment business

Future Growth Opportunity

• Candidate screening and interviewing
• Recruitment coordination support
• Database and automation projects
• AI-assisted workflow and operational support
• Broader recruitment and talent support functions

Salary

Up to $2,000 AUD/ month + commission

Work Setup

• Remote Work Setup
• Australian Business Hours