[Hiring] Bookkeeper / Recruitment Administrator @D2B

Role Description

The successful candidate will support financial record-keeping and recruitment administration. This role combines day-to-day bookkeeping with administrative support for recruitment activities.

• Maintain accurate financial records.
• Assist with accounts payable and receivable.
• Prepare routine reports.
• Help coordinate recruitment administration.
• Manage regular tasks independently and raise discrepancies or questions promptly.

Responsibilities

• Bookkeeping & Financial Administration
  • Record and maintain accurate financial transactions.
  • Prepare and issue invoices and receipts using approved information.
  • Track accounts payable and accounts receivable.
  • Monitor outstanding invoices and follow up payments as directed.
  • Organize and code expense receipts and supporting documents.
  • Assist with bank and credit card reconciliations.
  • Maintain clear digital records for transactions and financial documents.
  • Prepare routine bookkeeping summaries and reports for management.
  • Identify missing, inconsistent or unusual information and raise it for review.
  • Assist with payroll and timesheet administration as required.
• Recruitment Administration
  • Maintain accurate and up-to-date candidate, client and placement records.
  • Update recruitment trackers, spreadsheets or applicant management systems.
  • Assist with formatting candidate profiles, CVs and other recruitment documents.
  • Coordinate interview schedules and send approved confirmations or reminders.
  • Follow up on outstanding candidate or client information.
  • Assist with preparing approved placement and onboarding documents.
  • Keep recruitment files organized and handle personal information confidentially.
• General Administration
  • Manage electronic files and keep documents organized.
  • Assist with data entry, spreadsheet updates and routine correspondence.
  • Maintain task lists and follow up outstanding administrative actions.
  • Provide general administrative support to the team as required.
  • Suggest practical improvements to bookkeeping and administration processes.

Qualifications

• Previous experience in bookkeeping, accounts administration or a similar role.
• Practical understanding of invoicing, accounts payable and receivable, and reconciliations.
• Experience with accounting software such as Xero, MYOB or QuickBooks.
• Strong spreadsheet and data-entry skills.
• High attention to detail and numerical accuracy.
• Good written and spoken English.
• Strong organization and time-management skills.
• Ability to manage recurring tasks and meet deadlines.
• Discretion when handling financial, client and candidate information.
• Reliable internet connection and a suitable remote-work environment.

Highly Desirable

• Experience supporting a recruitment, employment or staffing business.
• Familiarity with applicant tracking systems, recruitment CRMs or candidate databases.
• Experience assisting with payroll, timesheets or placement administration.
• Experience working with Australian businesses and documentation.

Tools & Systems

• Xero, MYOB, QuickBooks or similar accounting software.
• Microsoft Excel or Google Sheets.
• Microsoft 365 or Google Workspace.
• Applicant tracking, recruitment CRM or database systems.
• Online file storage and document-management tools.