[Hiring] Recruiting Coordinator @Roboflow

Role Description

As a Recruiting Coordinator, you’ll help Roboflow build a fast, thoughtful, and organized hiring process across various departments. You’ll partner closely with the People team, hiring managers, recruiters, external search partners, interviewers, and candidates to keep searches moving and create an excellent candidate experience.

This is a high leverage role for someone who is extremely organized, clear in communication, and excited to help build recruiting systems from the ground up. The work you do will directly influence how quickly Roboflow can hire exceptional people and scale the team.

Success in this role means:

• Candidates feel taken care of
• Hiring managers and recruiters have the information they need
• Interviews happen smoothly
• Feedback loops stay tight
• Recruiting data and processes become more reliable over time

• Own interview coordination across priority searches, including scheduling, rescheduling, calendar logistics, interviewer reminders, candidate communications, and follow-ups
• Create a polished, responsive, and thoughtful candidate experience from first interview through final stage
• Partner with recruiters, hiring managers, and external search partners to keep active searches organized and moving quickly
• Maintain accurate candidate, job, stage, and interview data in Ashby
• Help prepare interview plans, candidate packets, scorecard reminders, hiring manager updates, and weekly search health materials
• Track recruiting process blockers, delayed feedback, scheduling issues, and next steps
• Support weekly search health meetings by helping prepare agendas, notes, action items, and follow-ups
• Help create and improve recruiting workflows, templates, checklists, documentation, and reporting
• Support offer and onboarding logistics in partnership with the People team as needed
• Serve as a trusted operational partner to candidates, interviewers, recruiters, hiring managers, and company leaders

Qualifications

• 1 to 3 plus years of recruiting coordination, talent coordination, People Operations, executive assistant, operations, or other high volume coordination experience
• Excellent written and verbal communication
• Strong attention to detail and ability to manage many moving pieces without dropping balls
• Comfortable working across calendars, time zones, competing priorities, and last minute changes
• High ownership and follow through
• Strong judgment around candidate experience, confidentiality, urgency, and internal communication
• Bias toward speed and clarity
• Comfortable reminding busy people to provide feedback, make decisions, and keep processes moving
• Experience with ATS workflows or recruiting tools such as Ashby, Greenhouse, Lever, GoodTime, Calendly, or similar systems
• Comfortable creating lightweight processes without making things bureaucratic
• Curious about technology and excited to help build a company at the center of AI and computer vision
• Comfortable operating with autonomy and accountability

Benefits

• Equity in the company so we’re all invested in the future of computer vision
• $4,000 per year Travel Stipend to work alongside other Roboflowers anywhere, anytime
• $350 per month Productivity Stipend for things like high speed internet or coworking space
• Up to 100% coverage of health insurance for you and your family
• Remote first and flexible schedule
• Unlimited PTO, with a 2 week annual minimum
• 12 weeks parental leave

Interview Process

Approximately 3 Hours

Before the Interview:

• We’ll review your application, LinkedIn, and any materials you share.
• The strongest applications demonstrate organization, attention to detail, candidate empathy, and examples of work where you helped teams move faster or made a process better.

Introduction Phase:

• 30 minutes: Meet with the hiring manager
• 45 minutes: Meet with People Operations

Team Interview Phase:

• 45 minutes: Meet with a cross functional partner or hiring manager

Final Stage:

• 60 minutes: Deep dive on coordination, candidate experience, recruiting systems, and process improvement

Not Sure If This Is You?

We want a diverse, global team with a broad range of experience and perspectives. If this role sounds exciting but you’re not sure you meet every qualification, we encourage you to apply.

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Learn More About Us

At Roboflow, we believe great ideas come from everywhere, and everyone. We’re proud to be an Equal Opportunity Employer committed to building a diverse and inclusive team.