[Hiring] People Specialist @Vocate Education Solutions

Role Description

The People Specialist provides strategic, operational, and administrative support to the Chief People Officer and the broader People Team. This position plays a key role in supporting executive recruiting, organizational planning, leadership operations, workforce initiatives, and executive communications. The role coordinates cross-functional activities, develops executive-level materials, and helps ensure effective execution of People Team priorities while maintaining a high level of professionalism and confidentiality.

What you’ll do:

• Executive Leadership Support: Serve as a trusted strategic and operational partner to the Chief People Officer and People Team’s executive leadership on sensitive workforce-related items by preparing agendas, briefing materials, presentations, and follow-up communications while maintaining confidentiality.
• Executive Recruiting & Candidate Experience: Coordinate executive-level search activities, including interview scheduling, candidate communications, interview materials, and partnership with external search firms to deliver a seamless candidate experience.
• Meeting Coordination & Leadership Operations: Coordinate executive calendars, complex scheduling, meeting logistics, materials preparation, meeting notes, action-item tracking, and follow-up communications across multiple stakeholders.
• Strategic Project & Program Coordination: Support People Team and enterprise initiatives by coordinating timelines, deliverables, action items, stakeholder communications, and project documentation to ensure successful execution.
• Workforce & Organizational Planning Support: Develop and maintain organizational charts and workforce planning materials. Support organizational design initiatives, reporting structure reviews, and future-state planning discussions.
• People Team Functional Support: Support key People Team initiatives, programs, leadership meetings, listening sessions, town halls, and engagement activities. Assist with surveys, feedback collection, reporting, and follow-up activities.
• Administrative Support & Expense Reporting: Manage administrative tasks including scheduling, travel coordination, and expense reporting for executive engagement activities, ensuring accuracy, compliance, and timely processing.
• Event Planning, Coordination & Execution: Organize and manage events, meetings, and activities for the workforce that foster engagement and collaboration.
• Vendor & Stakeholder Coordination: Serves as a liaison between internal teams and external partners, coordinating meetings, communications, scheduling, and project-related activities.
• Coordinate Continuous Improvement Efforts: Work with stakeholders across the department to initiate and advance continuous improvement activities related to People Team service delivery and team member experience. Identify areas of opportunity where automation, or systemic solutions may enhance team member and leadership self-service efforts.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent.
• 4-6 years of progressive administrative, executive support, or related professional experience.
• Demonstrated experience supporting senior leaders with managing complex, competing priorities with a high degree of independence.
• Exceptional organizational, prioritization and time-management skills, with impeccable attention to detail and follow-through.
• Excellent written and verbal communication skills, with the judgment to communicate effectively across all levels of the organization.
• High degree of discretion and sound judgment when handling sensitive, confidential, or time-sensitive matters.
• Demonstrated ability to anticipate needs, solve problems proactively, and adapt quickly as priorities shift.
• Strong proficiency with Microsoft Office, especially Word, Excel and PowerPoint, with the ability to quickly learn and effectively use new systems and tools.
• Ability to operate with professionalism, composure, and diplomacy in a fast-paced environment.
• Ability to professionally communicate fluently in verbal and written English.
• Ability to contribute to a diverse and inclusive work environment.
• Computer literacy/basic computer skills to effectively navigate and utilize the technology required for the role.

Preferred Requirements

• Associate’s degree or equivalent combination of education and professional experience.
• Experience supporting a senior executive.
• Professional experience in a Human Resources or People function.
• SHRM or other relevant certification.
• Advanced proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Teams.
• Act as an enabler of change and progress, bringing energy, adaptability, and a bias for action to help move priorities forward.
• Demonstrate positive, solutions-oriented mindset, maintaining composure and resourcefulness when priorities shift or challenges arise.

Benefits

• Medical (including prescription), Dental, Vision (UMA subsidized)
• FSA/HSA (Depending on Medical Plan chosen)
• Basic Life Insurance (UMA paid) minimum $50,000 - maximum $250,000 (1x annual salary)
• Additional Voluntary Life Insurance (Team Member paid)
• Employee Assistance Program – EAP (UMA paid)
• Long Term Disability (UMA paid)
• Short Term Disability (Team Member paid)
• Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
• Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
• 401k (eligible upon completion of 90 days of employment and must be at least 18 years of age)
• Pet Insurance
• Identity Theft Protection

Work Environment/Physical Demands

• This is a fully remote position with occasional onsite travel required.
• Home office setup, quiet place to work, and ability to hard wire into high-speed internet connection.
• May require setup of computer equipment; accommodation consideration available upon request.
• Flexibility to work evenings and weekends, as needed.

Compensation Range

Anticipated starting salary is based on experience and qualifications: $75,000 — $80,000 USD.

OUR CORE VALUES

• COLLABORATE: We achieve more together.
• ADVOCATE: We boldly champion those we serve.
• RESPECT: We honor ourselves and each other.
• EMPOWER: We unlock potential.