[Hiring] People Operations Specialist @Job Mobz

Role Description

Our client, an AI company, is seeking a People Operations Specialist for a 6-month fixed term contract. You will support projects tied to People team tooling, employee data, and compliance, working closely with People Partners, Payroll, Legal, IT, and Internal Tools. You will work across Workday, Greenhouse, and Checkr, and your attention to detail and commitment to process improvement will keep employee data accurate and employee experiences smooth.

• Onboarding:
  • Own day-to-day onboarding execution for large new hire cohorts: coordinate start dates, communicate with incoming employees, and keep the onboarding experience organized.
  • Work alongside existing team members to handle volume and cover for each other as weekly onboarding is adopted.
• Contingent Worker Onboarding:
  • Collect required information, initiate background checks, send welcome communications, and coordinate start dates with managers.
• Conversions and Status Changes:
  • Process full-time to part-time conversions, contractor modifications, and vendor communications.
• HRIS Administration:
  • Maintain employee records in Workday, process status changes and updates, and ensure data accuracy across systems.
  • Partner with People Partners and managers when employee records need to be updated or corrected.
• People Tickets and Documentation:
  • Triage and respond to internal employee questions and requests, and maintain the people tickets queue.
  • Build and maintain onboarding guides, process playbooks, and FAQs so employees and the team can find what they need.

Qualifications

• 5+ years of experience in People Operations, HR operations, or HRIS administration.
• Experience at other tech companies, ideally fast-growing organizations.
• Workday (HRIS) experience strongly recommended; Greenhouse or similar HR systems experience a plus.
• Organized and detail-oriented, with excellent professional judgment when managing time-sensitive processes related to compensation, performance, and compliance.
• Careful handling of employee data, with a firm commitment to accuracy and privacy.
• Reliable and responsive when fielding urgent questions from employees and People team partners.
• Excellent communication skills for coordinating with cross-functional partners.
• Able to manage multiple deadlines and prioritize effectively as priorities shift.
• Customer service oriented, treating internal teams as clients, with a flexible and creative approach to problem-solving.
• Comfortable working as part of a small team, collaborating daily on onboarding and tickets and supporting each other during busy periods.

Requirements

• Contract, approximately 6 months.
• Full time, 40 hours per week.
• All your information will be kept confidential according to EEO guidelines.
• Compensation: up to USD 75 - hourly.