[Hiring] People and Business Support Coordinator @Staff Domain Inc.

Role Description

We’re looking for a proactive and highly organized People and Business Support Coordinator to support both HR operations and business development activities within a fast-paced contractor environment. In this role, you'll take ownership of:

• Recruitment coordination
• Onboarding
• HR administration
• System updates
• Inbox management
• Employee offboarding

You'll also provide critical support to the business development team by:

• Maintaining Salesforce data
• Coordinating tender documentation
• Ensuring quality submissions are delivered on schedule

This role is ideal for someone with a strong sense of urgency, exceptional attention to detail, and a "call first" mindset who enjoys balancing people-focused responsibilities with business support functions.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field (preferred but not required)
• At least 3 years of experience in human resources, recruitment, onboarding, business development support, tendering, or a related administrative role
• Proficiency in HR software, HR systems, and AI tools used to improve efficiency and streamline workflows
• Experience using Salesforce or a similar CRM platform (highly regarded)
• Strong Microsoft Excel skills, including the ability to manage, analyse, and maintain accurate data records
• Strong Microsoft Word skills with the ability to format, proofread, and prepare professional documents
• Excellent written and verbal communication skills
• Strong organisational skills and the ability to manage competing priorities across multiple teams
• Ability to thrive in a fast-paced environment and prioritise tasks effectively
• Exceptional attention to detail and commitment to maintaining accurate and up-to-date records
• Ability to handle confidential and sensitive information with discretion and professionalism

Requirements

• Coordinate day-to-day recruitment administration and onboarding activities for new starters and internal transfers
• Prepare employment offers for review prior to issue
• Prepare Change of Contract documentation for internal transfers for approval
• Initiate and coordinate background checks for new employees and transferring team members
• Manage and release onboarding and induction requirements for new starters
• Enter, update, and maintain employee records across HR systems
• Set up new employees and process employment changes within Workbench
• Maintain accurate employee information with a high level of attention to detail
• Ensure all employee records remain current, complete, and compliant
• Upload, categorise, name, and maintain employee documents in accordance with company guidelines
• Coordinate termination administration and offboarding activities
• Raise purchase orders in accordance with company procedures
• Manage the Careers and HR inboxes throughout the day
• Maintain accurate and up-to-date records for accounts, contacts, leads, and opportunities within Salesforce
• Monitor tender portals and registers for new opportunities
• Coordinate, format, and proofread tender documentation
• Provide general administrative support across the HR and Business Development functions

Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!