[Hiring] Payroll Analyst @World Business Lenders, LLC

Role Description

The Payroll Analyst supports accurate and timely payroll administration for employees and contractors. This role maintains payroll records and trackers, coordinates payroll activities through ADP and Deel, reconciles payroll data, supports payroll audits and reporting, and coordinates updates related to new hires, terminations, compensation changes, bonuses, and promotions.

Typical Day-to-Day:

• Review and process biweekly US employee payroll in ADP Workforce Now.
• Coordinate with Finance and People Department on payroll-related matters.
• Investigate payroll discrepancies and resolve issues.
• Maintain payroll trackers and employee records.
• Review new hires, terminations, salary changes, bonuses, and commissions.
• Reconcile payroll reports between ADP, Deel, and Excel.
• Review payroll invoices and reconcile payment amounts.
• Coordinate monthly international contractor payroll through Deel.

Core Responsibilities:

• Coordinate monthly contractor payroll activities, including reviewing invoices for payment in Deel and maintaining accurate payroll trackers.
• Support biweekly employee payroll processing by updating employee information in ADP and maintaining payroll records and trackers.
• Process requested salary adjustments for international contractors and update related payroll files.
• Maintain employee and contractor information in ADP, Deel, Word, and Excel, including contracts, scope of work, salary, address, and other relevant records.
• Coordinate with payroll providers and prepare and distribute wage notices.
• Conduct regular payroll audits and data reviews to support accurate processing and compliance with company policies and procedures.
• Generate reports from Deel and ADP to reconcile payroll data on a biweekly basis and identify discrepancies.
• Support Finance audits and prepare monthly payroll and turnover reports for designated stakeholders.
• Coordinate payroll adjustments related to leave balances and terminations in accordance with company policies.
• Coordinate payroll processing for new hires to help ensure accurate and timely compensation beginning with their first pay cycle.
• Communicate cash bonus details, including the amount and expected deposit date, to employees or contractors.
• Track promotions and coordinate corresponding contract updates.
• Provide information to employees about benefits enrollment, if this responsibility remains within the scope of the role.
• Contribute to the development and improvement of payroll policies, procedures, and controls.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources or a related field preferred.

Requirements

• 2–4 years of experience in payroll, accounting, or a related HR/Finance function preferred.
• Experience with employee payroll processing and contractor payment administration.
• Hands-on experience with ADP and Deel preferred.
• Knowledge of US payroll processing, payroll cycles, taxes, deductions, benefits, and reconciliations.
• Experience handling international contractor payments is an advantage.
• Proficiency in Microsoft Excel and maintaining accurate records, reports, and trackers.
• Understanding of payroll documentation and reconciliation procedures.
• Strong attention to detail and ability to handle confidential payroll and compensation information.
• Excellent organizational, communication, and follow-up skills.
• Ability to manage multiple priorities and meet strict, recurring payroll deadlines.
• Excellent written and verbal English communication skills.

Technical Skills Required

• US payroll processing
• Payroll taxes, deductions, and benefits
• Payroll reconciliation and reporting
• Advanced Microsoft Excel (VLOOKUP, Pivot Tables, Formulas)
• Payroll systems (ADP Workforce Now, Deel)

Essential Soft Skills

• Attention to detail
• Accuracy and organization
• Analytical and problem-solving skills
• Time management
• Confidentiality and discretion
• Communication and coordination
• Accountability and ability to work independently.

Benefits

• 💰 Compensation in USD.
• 🏖️ Benefits include paid time off (PTO).
• 🌍 Work Environment: Fully remote work environment.

Ready to Apply?

If this sounds like you, we'd love to hear from you - submit your CV in English and hit Apply!