[Hiring] Payroll Analyst @Softchoice

Role Description

In this contract role, the Analyst, Payroll is responsible for supporting accurate, timely, and compliant payroll processing for employees across Canada, with some support for US and/or global payrolls as required. This role brings strong payroll knowledge, attention to detail, and analytical discipline to payroll inputs, outputs, reporting, reconciliations, and employee inquiries. The Analyst, Payroll works closely with HR, HRIS, Finance and ADP, and benefits partners to maintain accurate payroll records, support smooth pay cycles, and stay current with payroll legislation and government filing requirements.

What you'll do:

• Participate in Canadian payroll processing using ADP Workforce Now.
• Validate payroll data transferred from SAP Success Factors; HRIS sources, including demographic data, proper tax location, compensation changes, leaves, deductions, earnings, and direct deposit information.
• Partner with ADP service representatives to support accurate, timely payroll processing and resolve payroll issues or exceptions.
• Prepare and enter onto ADP’s Auto Form; payroll adjustments, one-time payments, retro payments and other payroll entries required to support accurate and on time pay.
• Ensure accuracy of terminations, vacation pay calculations, Records of Employment, and related final pay requirements with an understanding of applicable employment standards.
• Ensure proper processing and remittance of employer and employee payroll deductions and contributions, including garnishments, workers’ compensation, benefit deductions, RRSP, and other pre- and post-payroll items.
• Support ROE preparation following each applicable payroll cycle.
• Assist with quarter and year-end reconciliation and balancing activities, ensure proper statutory filings, T4/RL-1, T2200 and TP-64 preparation, and Workers Compensation and Employer Health Tax reporting.
• Monitor the payroll inbox and respond to payroll-related inquiries from employees and internal partners in a timely, clear, and customer-focused manner.
• Ability to pull reporting within Success Factors and ADP WFN and conduct validation between systems data, investigate discrepancies and conduct corrections where required.
• Audit payroll records for new hires, terminations, salary increases, deductions, direct deposits, taxable benefits, and earnings.
• Conduct employee tax setup in ADP Workforce Now.
• May assist with integration related activities such as testing and system configuration.
• Work with HR, Finance, and other internal partners to answer questions, resolve discrepancies, clarify payroll inputs, and support continuous improvement in payroll processes and controls.

Qualifications

• Exceptional customer service, interpersonal, and communication skills.
• Strong judgment, prioritization, and the ability to work independently while knowing when to escalate.
• Advanced Excel skills including vlookup’s, pivot tables, formulas, and strong data validation techniques.
• Comfort using Copilot, Claude and other AI-enabled tools to improve efficiency, validation, and analysis while maintaining appropriate review and judgment.
• A proven track record of executing accurately and delivering on agreed-upon objectives and timelines.
• Strong attention to detail, accuracy, confidentiality, and data integrity.
• The ability to manage multiple priorities in a fast-paced, high-volume, deadline-driven environment.
• Initiative, curiosity, and a continuous-improvement mindset.

Requirements

• A minimum of 4 years of payroll experience, with sound knowledge of Canadian payroll, employment standards, statutory deductions, and related compliance requirements.
• Experience and sound knowledge of ADP Workforce Now is a must.
• Experience with SAP SuccessFactors is an asset.
• Strong computer skills with Microsoft Office applications and in particular with Microsoft Excel.
• Understanding of global payroll rules and regulations is a definite asset.
• Payroll Compliance Professional designation, Canadian Payroll Association designation, or equivalent experience is preferred.
• Post-secondary education in Finance, Payroll, Accounting, HR or related fields is recommended.

Compensation

A reasonable estimate of the current base pay range for this position in Toronto is $54,400 to $81,600, annually + 6% as target incentives. Actual salary will be based on a variety of factors, including location, experience, skill set, education, and related certification. The range for this position in other geographic locations may differ.

Benefits

• Collaborative environment, surrounded by incredible colleagues who foster support and innovation.
• Dedicated to achieving goals and committed to success for customers and each other.
• Flexibility in planning workdays.
• Award-winning workplace recognized as a Great Place to Work for 21 consecutive years.
• Commitment to a company culture where every team member can be their authentic self.
• Competitive perks that start on day one.

Inclusion & Equal Opportunity Employment

We are an equal opportunity employer committed to diversity, inclusion & belonging. People seeking employment at Softchoice are considered without regard to any protected category including but not limited to, race, color, religion, national origin, age, sex, marital status, ancestry, disability, veteran status, gender identity, or sexual orientation.

Require Accommodation?

We are proud to provide interview & employment accommodation during the recruitment and hiring process. If you require any accommodation to apply or interview for a position, please reach out directly to [email protected]. We are committed to working with you to best meet your needs.

Our Commitment to Your Experience

We are committed to the safety of all applicants and team members. With that in mind, we have implemented digital interviewing for everyone. We understand that you may need to interview with distractions around you (such as children or furry friends) and we will be doing the same.