[Hiring] Grants Specialist I @UPMC

Role Description

The Western Psychiatric Hospital Office of Grants and Contracts (OGC) is seeking individuals interested in joining a diverse group of research administrators serving the University of Pittsburgh Department of Psychiatry. As a top funded Psychiatry department, our faculty are engaged in groundbreaking mental health research. The OGC is a dynamic and collaborative group that manages the fiscal operations of the department and works with university faculty members in all aspects of research grant administration.

• Post-Award: Manages and monitors budget and expenditure activities associated with funded sponsored projects in accordance with University and sponsor regulations.
• Produces monthly financial reports by grant with projections of expenses using the Departments Financial Software System.
• Responsible to review and analyze accounts to identify projected balances, potential deficits, potential issues, burn rates, upcoming deadlines, and accurate payroll distribution.
• Prepares budget adjustments, expense transfers, account forecasting, effort reporting, account closeout, effort distribution, providing sufficient explanations that will meet internal and external audit requirements.
• Required to maintain confidentiality of classified and sensitive information.
• Ability to ensure compliance with financial and administrative award terms and conditions.
• Remains current and knowledgeable on institutional agency, University, and UPMC procedures and requirements concerning grants management issues.
• Manages multiple responsibilities and duties with interruptions and unforeseen changes without risking detail and quality of work.
• Works independently and in teams.
• Responds to inquiries in a timely manner using effective interpersonal communication, critical thinking, and problem-solving skills and methods as appropriate to address questions and/or concerns with diverse groups of faculty, staff, and students.
• Acts as a resource to research investigators and staff on sponsor policies and regulations regarding the administration of award funds and assists in resolutions when necessary.
• Prepares account activations when needed.
• Direct daily contact and interaction with sponsors, pass-through entities, subrecipients, and various PITT/UPMC staff and departments.
• Performs other duties and responsibilities as assigned.

Qualifications

• Bachelors degree (preferably in Accounting, Finance or related field).
• One year of experience working with grants management in an academic setting or experience working in finance, accounting, or budget management.

Requirements

• Licensure, Certifications, and Clearances: Act 34.

Benefits

• UPMC is an Equal Opportunity Employer/Disability/Veteran.