[Hiring] Construction Bookkeeper & Office Coordinator @R.J. General Builders

Role Description

R.J. General Builders, Inc. is seeking a dependable Construction Bookkeeper & Office Coordinator to help keep project finances, records, and administrative workflows running smoothly. The position combines construction bookkeeping with coordination of project information and office processes. The right person will be comfortable managing financial details in QuickBooks Online, organizing documentation, and following up on outstanding items without needing constant supervision. This is a remote contractor position that requires availability to overlap with California business hours.

Responsibilities

• Maintain bookkeeping records in QuickBooks Online and reconcile accounts.
• Track expenses by project and assist with job costing and cost reviews.
• Prepare customer invoices and progress billings and monitor outstanding receivables.
• Enter and organize vendor bills, monitor payables, and maintain payment records.
• Assist with cash flow tracking and routine financial reporting.
• Keep project documentation organized in Google Shared Drive, including contracts, invoices, and supporting records.
• Collect, organize, and track subcontractor compliance documents, including insurance certificates and licenses.
• Follow up on missing paperwork, pending invoices, and other outstanding administrative items.
• Support scheduling, calendar coordination, and routine project-related communications.
• Maintain written procedures and help make recurring office workflows more consistent.
• Assist with occasional basic marketing and administrative tasks when needed.

Qualifications

• Previous experience in construction bookkeeping, construction office coordination, or project accounting.
• Practical knowledge of QuickBooks Online, including reconciliations, job costing, accounts payable, and accounts receivable.
• Understanding of construction project expenses, invoicing, and financial records.
• Experience managing digital files and spreadsheets using Google Drive or similar tools.
• Strong organizational skills and the ability to track multiple tasks and deadlines.
• Clear communication, attention to detail, and the ability to work independently.
• Availability to work with some overlap with California business hours.

Preferred

• Experience supporting a general contractor or a business with multiple construction trades.
• Familiarity with contracts, change orders, progress billing, or estimating-related documentation.

Compensation and Schedule

• $12-$18 USD per hour, based on experience.
• Approximately 15 hours per week to start, with the potential for more hours.
• Remote work as an independent contractor.
• Schedule must include overlap with California business hours.

Application Instructions

When applying, please briefly explain your construction bookkeeping experience, your level of proficiency with QuickBooks Online, and an example of how you improved an administrative or financial workflow.

Company Description

R.J. General Builders, Inc. is an equal opportunity employer.