[Hiring] Construction Bookkeeper & Administrative Assistant @R.J. General Builders

Role Description

R.J. General Builders, Inc. is looking for a detail-oriented Construction Bookkeeper & Administrative Assistant to support our bookkeeping, project accounting, and day-to-day administrative operations. This role is a good fit for someone who understands construction bookkeeping, is comfortable working in QuickBooks Online, and can keep financial records and project documentation organized. The position is remote and requires some overlap with California business hours.

Key Responsibilities

• Maintain financial records and perform account and bank reconciliations in QuickBooks Online.
• Track project costs and assist with job costing to help monitor expenses and project performance.
• Prepare invoices, progress billings, and accounts receivable records.
• Review vendor invoices, track accounts payable, and maintain accurate payment records.
• Help monitor cash flow and prepare basic financial reports.
• Organize project files, contracts, invoices, and related documentation in Google Shared Drive.
• Maintain subcontractor records, insurance certificates, licenses, and other compliance documents.
• Assist with scheduling, follow-ups, and routine administrative coordination.
• Document recurring processes and help improve administrative workflows.
• Provide occasional support with basic marketing tasks as needed.

Qualifications

• Experience in bookkeeping, office administration, or project accounting within the construction industry.
• Hands-on experience with QuickBooks Online, including accounts payable, accounts receivable, reconciliations, and job costing.
• Familiarity with construction invoices, project expenses, and financial documentation.
• Experience using Google Drive, shared folders, and spreadsheets.
• Strong attention to detail, organization, and written communication skills.
• Ability to work independently and communicate reliably in a remote environment.
• Availability to overlap with California business hours.

Preferred Qualifications

• Experience working with a general contractor or a company managing multiple construction trades.
• Familiarity with contracts, change orders, progress billing, or estimating support.

Benefits

• Remote work arrangement.
• Flexible part-time workload, starting at approximately 15 hours per week.
• Compensation of $12-$18 USD per hour, depending on experience.
• Potential for additional hours as business needs grow.

How to Apply

Please include a brief note describing:

• Your experience with bookkeeping or accounting for a construction company.
• How you have used QuickBooks Online, especially for job costing, invoicing, and accounts payable/receivable.
• A process or workflow you have improved in a previous role.

R.J. General Builders, Inc. is an equal opportunity employer.