[Hiring] Construction Bookkeeper @R.J. General Builders

Role Description

R.J. General Builders, Inc. is hiring a Construction Bookkeeper & Office Coordinator to support the financial and administrative side of its construction operations. This role focuses on accurate bookkeeping, project cost tracking, document management, and coordination of routine office tasks. We are looking for someone who can maintain organized records, identify missing information, and help ensure that financial and project documents are up to date.

The role is fully remote and requires some working-hour overlap with the company's California-based operations.

What You'll Do

• Bookkeeping and Accounting
  • Record and maintain transactions in QuickBooks Online.
  • Reconcile accounts and keep financial records accurate and current.
  • Track construction costs by project and assist with job costing.
  • Prepare invoices and progress billings and help monitor customer payments.
  • Organize vendor bills, track accounts payable, and support payment follow-ups.
  • Assist with cash flow monitoring and basic financial reports.
• Documentation and Operations Support
  • Maintain organized project folders in Google Shared Drive, including contracts, invoices, and other supporting documents.
  • Track subcontractor documentation, such as insurance certificates, licenses, and compliance records.
  • Coordinate routine scheduling, reminders, and administrative follow-ups.
  • Help keep project information and office records current and accessible.
  • Create or update written procedures for recurring administrative tasks.
  • Provide occasional assistance with basic marketing activities.

Qualifications

• Relevant experience in construction bookkeeping, project accounting, or construction office support.
• Working knowledge of QuickBooks Online and its bookkeeping functions.
• Experience with job costing, reconciliations, invoicing, accounts payable, and accounts receivable.
• Familiarity with construction-related financial records and project documentation.
• Comfort using Google Shared Drive, digital filing systems, and spreadsheets.
• Strong organizational skills, accuracy, and follow-through.
• Ability to manage responsibilities independently in a remote setting.
• Availability to overlap with California business hours.

Additional Experience That Would Be Helpful

• Supporting a general contractor or a company working across multiple trades.
• Handling construction contracts, change orders, progress billing, or estimating documentation.

Work Details

• Pay: $12-$18 USD per hour, depending on experience.
• Hours: Approximately 15 hours per week initially, with potential to increase.
• Arrangement: Remote, part-time independent contractor.
• Schedule: Must include overlap with California business hours.

How to Apply

Please tell us about your experience supporting construction bookkeeping or project accounting. Include details about your QuickBooks Online experience and one example of a process you improved to make financial records, project documents, or administrative work more efficient.