[Hiring] Bookkeeper @Scale Army Careers

Role Description

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

The Bookkeeper will be responsible for managing day-to-day bookkeeping and financial data entry, maintaining accurate records in QuickBooks, entering and tracking purchase order information, reconciling financial activity, and supporting routine accounting processes.

This role requires at least 2 years of bookkeeping, accounting support, or related experience and is suited to someone who is highly accurate, organized, and comfortable working independently with financial records and repetitive data-entry tasks.

Location: Fully Remote | 9:00 AM - 5:00 PM EST

Key Responsibilities

• QuickBooks Bookkeeping
  • Maintain accurate and up-to-date financial records in QuickBooks.
  • Record and categorize day-to-day financial transactions.
  • Maintain an organized chart of accounts and ensure transactions are coded appropriately.
  • Review financial records for missing, duplicate, or incorrectly categorized transactions.
  • Maintain supporting documentation for bookkeeping activity.
  • Assist with keeping the general ledger accurate and current.
• Purchase Order Data Entry
  • Enter purchase orders accurately into the appropriate systems.
  • Maintain organized records of purchase orders and related documentation.
  • Verify purchase order information, including vendors, amounts, dates, and supporting details.
  • Identify missing or inconsistent information and follow up as needed.
  • Ensure purchase order records align with relevant invoices and financial documentation.
  • Maintain accuracy when processing large volumes of information.
• Accounts Payable & Accounts Receivable Support
  • Assist with recording vendor bills, payments, and customer transactions.
  • Maintain accurate vendor and customer records.
  • Track outstanding transactions and flag discrepancies when identified.
  • Support invoice and payment reconciliation.
  • Assist with routine accounts payable and accounts receivable bookkeeping activities as required.
• Financial Data Management
  • Perform accurate and timely financial data entry.
  • Maintain organized digital records of invoices, receipts, purchase orders, and other financial documents.
  • Review entered information for completeness and accuracy.
  • Help maintain clean and reliable financial data across systems.
  • Follow established bookkeeping procedures and internal controls.
• Reporting & Month-End Support
  • Assist with routine financial reporting and month-end bookkeeping activities.
  • Provide organized records and supporting documentation to accounting or finance leadership.
  • Help ensure transactions are properly entered and reconciled before reporting periods close.
  • Generate basic QuickBooks reports when requested.

Qualifications

• 2+ years of bookkeeping, accounting support, or related experience.
• Hands-on experience using QuickBooks for day-to-day bookkeeping.
• Experience with financial data entry.
• Experience entering and maintaining purchase orders is strongly preferred.
• Familiarity with accounts payable, accounts receivable, and reconciliations.

Requirements

• Strong working knowledge of QuickBooks.
• Ability to work effectively with spreadsheets and financial data.
• Familiarity with Microsoft Excel or Google Sheets.
• Strong data-entry skills with a high degree of accuracy.
• Ability to organize and maintain financial documentation.
• Understanding of basic bookkeeping and accounting principles.
• Familiarity with transaction categorization and general ledger maintenance.
• Understanding of invoices, purchase orders, bills, and payments.
• Ability to identify discrepancies and investigate basic bookkeeping issues.
• Strong attention to detail and consistent financial recordkeeping.
• Ability to manage multiple transactions and priorities.
• Ability to independently manage responsibilities while communicating issues when necessary.
• Ability to handle confidential financial information appropriately.

Benefits

• Opportunity to take ownership of essential bookkeeping processes.
• Help maintain the financial accuracy of a growing organization.
• Work directly with QuickBooks, purchase orders, transaction records, and other core financial information.
• Maintain organized and dependable bookkeeping processes.

Application Process

• Fill in the application form.
• Record a video showcasing your skill sets.