[Hiring] Accounts Officer / Bookkeeper @Offshore Talent

Role Description

The Accounts Officer / Bookkeeper is the guardian of our financial data integrity. The core purpose of this role is to manage the daily transactional volume of the business specifically Accounts Payable and Bank Reconciliations ensuring that our financial records are audit-ready at all times. You will act as the "preparer," ensuring that all data is correctly coded and reconciled so that the local Australian Accountant can focus on high-level analysis and statutory compliance (BAS/Tax Returns).

Primary Tasks

• Accounts Payable (High Volume): Manage the "End-to-End" AP process: collecting invoices, verifying valid ABNs (Australian Business Numbers), coding expenses to the correct Chart of Accounts, and flagging discrepancies.
• Payment Run Preparation: Prepare weekly "aba files" (Batch Payment Files) for the Director to approve, ensuring suppliers are paid on time and cash flow is managed.
• Bank Reconciliation: Perform daily reconciliation of multiple bank accounts and credit cards in Xero/MYOB to ensure the "Statement Balance" matches the "Xero Balance."
• GST Coding: Review every transaction to ensure the correct GST tax code is applied (e.g., distinguishing between 'GST on Expenses' vs 'GST Free' for NDIS/Medical supplies), preventing costly errors on our BAS.
• Payroll Data Entry: Assist with timesheet collection and data entry into the payroll system (confirming hours and leave types) ready for the Payroll Manager to process.
• Supplier Management: Act as the primary point of contact for supplier queries regarding payment status or invoice disputes.
• Receipt Management: Manage the digital receipt capture system (Dext/Hubdoc) to ensure every transaction has a visible audit trail attached.

Qualifications

• Minimum 3 years of experience working with Australian companies, specifically dealing with GST regulations.
• Experience managing high-volume AP (50+ invoices a week) with high accuracy.
• Familiarity with Australian payroll concepts (Superannuation, PAYG Withholding, Annual Leave accruals).
• Deep operational experience with cloud-based accounting software.
• Bachelor’s degree in Accounting, Finance, or Commerce (CPA candidate preferred but not essential).
• Certified Xero Advisor or QuickBooks ProAdvisor is highly desirable.
• Proficient English (Written) for communicating professionally with suppliers and the internal finance team.

Requirements

• Ethical & Honest: You are dealing with company money and sensitive data; absolute integrity is non-negotiable.
• Detail-Obsessed: You are the person who spends 30 minutes looking for a $0.05 discrepancy in a reconciliation because "it has to balance."
• Process Driven: You follow the approval hierarchy strictly and never bypass internal controls.
• Inquisitive: If an invoice looks "weird" or a cost has spiked, you flag it rather than just processing it.

Required Software/Systems

• Xero (Most common in Aus), MYOB Business, or QuickBooks Online.
• Dext Prepare (formerly Receipt Bank) or Hubdoc.
• Microsoft Excel (Intermediate to Advanced – VLOOKUP and Pivot Tables for AP analysis).
• ApprovalMax (For purchase order workflows).
• KeyPay / Employment Hero (Australian Payroll software).
• EzzyBills (Invoice automation).
• Calxa (For cash flow reporting, if assisting with reports).

Benefits