[Hiring] Virtual Assistant - AI @Assist World

Role Description

We are looking for a proactive, detail-oriented Virtual Assistant to support our founder primarily with inbox management, calendar management, and event planning, along with light research on existing and prospective customers. This is a full-time role, working Eastern Time hours, with clear room to grow into a broader set of responsibilities as trust is built and the working relationship develops.

Key Responsibilities

• Email Management
  • Monitor and triage the inbox daily, flagging urgent or high-priority items
  • Draft, proofread, and send responses on the founder's behalf where appropriate
  • Organize inbox folders/labels and archive or unsubscribe from unnecessary clutter
  • Follow up on outstanding emails to keep threads moving
• Calendar Management
  • Schedule, confirm, and reschedule meetings across time zones
  • Proactively resolve scheduling conflicts and keep the calendar up to date
  • Prepare the founder with agendas or relevant context ahead of meetings
  • Coordinate with external parties to arrange calls and meetings
• Event Planning & Research
  • Research relevant industry events, conferences, and meetups worth attending or sponsoring
  • Handle logistics: registrations, travel coordination, and scheduling around events
  • Put together event briefs/summaries with recommendations
• Customer & Market Research
  • Gather background research on existing customers ahead of check-ins or renewals
  • Research potential new customers and compile findings into organized briefs
  • Note: this is a research and preparation function only — no cold calling or outbound outreach is required
• Project & Issue Tracking
  • Support light project and issue tracking in Linear
  • Help keep tickets, tasks, and statuses organized and up to date
• General Administrative Support
  • Take on ad hoc administrative tasks as they come up
  • Help build and document simple processes (SOPs) for recurring tasks
  • Take on additional responsibilities over time as the role grows

Qualifications

• Prior experience with a project management or issue-tracking tool (e.g., Linear, Asana, Jira, Trello); Linear experience is a plus but not required
• Prior experience managing email and calendars for an executive or founder
• Strong written and verbal English communication skills
• Highly organized, with strong attention to detail and follow-through
• Comfortable working independently and learning new tools/processes with minimal hand-holding
• Able to work Eastern Time (ET) hours

Nice to Have

• Experience supporting a startup or tech company
• Familiarity with B2B sales or customer success workflows
• Experience with light research or reporting for outbound/marketing purposes

Benefits

• $1,100 - $1,200 a month
• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle