[Hiring] Business Development Virtual Assistant @Real REMAX Group

Role Description

We are seeking a highly organized, detail-oriented Business Development Virtual Assistant to provide administrative and operational support to our five-person Title Sales Team. This role will function as the administrative hub of the sales team, ensuring that sales activity, agent interactions, meetings, follow-ups, and conversions are accurately documented and reported. The ideal candidate enjoys working with data, keeping teams organized, and making sure information is complete and accurate. This position reports directly to the Director of Sales and will work closely with all five members of the sales team.

What You’ll Do

• Maintain accurate and up-to-date contact records for the five-person sales team.
• Enter and update notes following agent and prospect conversations.
• Track new contacts, outreach attempts, conversations, meetings, follow-ups, and other sales activity.
• Ensure each salesperson's activity is consistently and accurately documented.
• Maintain organized records of agents, prospects, referral partners, and other sales contacts.
• Identify missing or incomplete information and follow up with the appropriate salesperson to obtain it.
• Track meetings scheduled and completed by each salesperson.
• Maintain notes and outcomes from agent meetings.
• Track whether agent meetings result in new title orders or business.
• Monitor the progression from contact → conversation → meeting → title order/deal.
• Maintain follow-up dates and help ensure opportunities do not fall through the cracks.
• Provide visibility into agents who have met with the team but have not yet converted to business.

Qualifications

• Previous experience as a Virtual Assistant, Executive Assistant, Sales Coordinator, Sales Operations Assistant, or similar role.
• Strong proficiency with Excel and/or Google Sheets.
• Excellent organizational and data-entry skills.
• Strong attention to detail and accuracy.
• Comfortable working with KPIs and sales activity reporting.
• Ability to manage information for multiple salespeople simultaneously.
• Strong written and verbal communication skills.
• Ability to follow up with team members professionally and consistently.
• Comfortable working independently in a remote environment.
• Able to handle confidential company, customer, and sales information appropriately.

Requirements

• Minimum 2 years of experience in a Virtual Assistant, Executive Assistant, Sales Coordinator, Sales Operations, Administrative Assistant, or similar support role.
• Experience supporting multiple team members simultaneously is strongly preferred.
• Strong proficiency with Microsoft Excel and/or Google Sheets, including sorting, filtering, formulas, data validation, and maintaining large contact lists.
• Experience using a CRM or sales tracking system and maintaining accurate customer/prospect records.
• Strong understanding of basic sales metrics, funnels, and conversion tracking.
• Ability to prepare accurate weekly and monthly KPI reports.
• Excellent written and verbal English communication skills.
• Strong organizational and time-management skills.
• Exceptional attention to detail and data accuracy.
• Ability to identify inconsistencies in data rather than simply entering information provided.
• Strong follow-through and willingness to professionally hold team members accountable for providing required information.
• Ability to prioritize multiple requests from a five-person sales team while meeting reporting deadlines.
• Comfortable working independently in a fully remote environment.

Benefits

• Ability to sit for long periods of time.
• Candidates must be comfortable working in a technology-driven environment and learning new systems quickly.

Our Commitment

Real REMAX Group is proud to be an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment for all employees. We welcome applicants of all backgrounds and identities, and we do not discriminate on the basis of race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, age, marital or family status, disability, citizenship, veteran status, or any other status protected by applicable law.