[Hiring] Sourcing Event Specialist @Amazon

Role Description

This is a contractual role. We are seeking a proactive and strategic Engagement and Events Coordinator to drive team cohesion, cross-functional collaboration, and organizational culture for a 500+ members organization. This role is central to fostering a connected, engaged workplace through thoughtfully planned events, celebrations, and collaborative initiatives.

Key Responsibilities:

• Design and execute quarterly town halls, offsite, and team celebrations that align with organizational objectives.
• Manage end-to-end event logistics including venue selection, vendor coordination, budgeting, and post-event analysis.
• Coordinate milestone celebrations including team birthdays, work anniversaries, and organizational achievements (promotions).
• Ensure seamless execution across multiple concurrent initiatives with attention to detail and quality.

Cross-Functional Collaboration:

• Partner with regional RMs and sourcing leads to understand engagement priorities and cultural initiatives.
• Facilitate cross-functional participation in events and collaborative activities.
• Build relationships across organizational silos to amplify engagement reach and impact.
• Serve as a liaison between leadership and teams to ensure alignment on engagement strategy.

Team Engagement Strategy:

• Develop and maintain a comprehensive engagement calendar covering town halls, celebrations, and team-building activities.
• Gather feedback from teams to continuously improve engagement initiatives, team culture, and event experiences.
• Identify emerging engagement opportunities, including training, team bonding exercises, and propose innovative initiatives to boost teams’ morale.
• Track engagement metrics and participation rates to demonstrate program impact.

Core Competency:

• Proactivity - Anticipate needs, identify opportunities, and drive initiatives with minimal supervision and direction.
• Cross-Functional Excellence - Build strong relationships across teams and facilitate seamless collaboration.
• Event Management Mastery - Demonstrate exceptional capability in planning, coordinating, and executing complex events.
• Stakeholder Management - Communicate effectively with diverse audiences and manage competing priorities.
• Attention to Detail - Ensure flawless execution and high-quality experiences.

Operational Excellence and Rigor:

• Manage engagement budgets and vendor relationships efficiently.
• Maintain and drive detailed documentation of events, attendance, and outcomes.
• Coordinate with HR and leadership on policy alignment and compliance for yearly offsite requiring team travel.
• Proactively anticipate organizational needs and propose solutions.

Qualifications

• Experience managing large-scale projects from end to end.
• Experience working on and delivering end-to-end projects independently.
• Bachelor's degree.
• 5+ years of experience in event planning, team engagement, and organizational development.
• Exceptional organizational and project management skills with the ability to manage multiple initiatives.
• Strong cross-functional communication and stakeholder management capability.
• Excellent attention to detail and follow-through on commitments.
• Proficiency in event management tools and basic data analysis.

Preferred Qualifications

• Experience in a fast-paced, dynamic organization.
• Knowledge of employee engagement best practices and culture-building initiatives.
• Experience with virtual and hybrid event management.
• Familiarity with engagement metrics and ROI measurement.

Location & Timing

• Locations: Bangalore, Hyderabad, Pune, and Delhi (Remote role).