[Hiring] Senior Lease Administration Associate & Abstractor @JLL

Role Description

As a Senior Lease Administration Associate & Abstractor, you will be responsible for delivering high-quality lease abstraction services while managing key Lease Administration responsibilities across client portfolios. You will work independently with a strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.

• Deliver comprehensive lease administration services including abstraction, financial review, and client support.
• Ensure accurate reporting and reconciliation of information.
• Foster critical relationships between various individuals, teams, and clients.

Your responsibilities will include:

• Lease Abstraction
  • Liaise with internal parties and transition/regional teams to obtain appropriate lease documentation.
  • Perform lease document matching and review for completeness prior to abstraction.
  • Abstract critical and key information from leases and other contract documentation into lease database systems (including CoStar and other platforms).
  • Accurately record lease document information into Master Document Control Logs and Document Trackers.
  • Manage abstracts and system data; verify and review system reports and data for accuracy and completeness.
  • Prepare area, cost-schedule, and events variance reports for validation projects.
  • Work with internal stakeholders to resolve document and abstraction-related queries.
  • Maintain processes and procedures ensuring adherence to internal and external compliance policies.
• Lease Administration
  • Coordinate abstractions from transition and regional teams; manage project assignment and tracking of the double-check process.
  • Review CAM, other escalations, and real estate tax invoices.
  • Review data entry, validation, and management of lease documents.
  • Review rent variance analysis and rent payment processing.
  • Review subtenant account management, and billing/collections of third-party tenant rents.
  • Track and maintain critical milestone dates.
  • Conduct financial analysis and volume trend reporting.
  • Review landlord invoices for adherence to lease terms.
  • Prepare invoices and support invoice processing workflows.
  • Manage client, vendor, and landlord relationships with a "Customer First Mindset."
  • Partner with outsource providers as needed.
  • Streamline current processes and drive efficiencies across the team.

Qualifications

• Bachelor's degree required.
• Minimum 3 years of experience in lease administration, real estate accounting, or property management with exposure to commercial leases; lease abstraction expertise required.
• Prior experience with using a lease administration database preferred.
• Ability to interpret complex commercial lease language.
• Advanced financial/analytical skills.
• Ability to maintain a strong attention to detail with a continued high efficiency and accuracy rate for performing work/tasks.
• Ability to spot issues proactively and head them off and/or start the solutioning process.
• Ability to understand and interpret data and use of technology to be more efficient.
• Desire to learn and grow.

Requirements

• Dynamic and technologically savvy; utilize software to support planning solutions.
• Advanced skills in Microsoft Excel to slice, dice, and filter large data sets.
• Proficiency in Microsoft Office suite (Word, Excel & Outlook).
• Strong, proactive and effective communication skills.
• Ability to work independently, multi-task under pressure, and manage time to meet deadlines.
• Strong interpersonal skills with an ability to interact with executive level external and internal clients.
• Ability to build strong relationships and work within various internal teams.
• Open to change and passionate about driving the team and firm forward.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive Medical, Dental & Vision Care.
• Paid parental leave at 100% of salary.
• Paid Time Off and Company Holidays.
• Early access to earned wages through Daily Pay.